Executive Office Manager (Riyadh) – Real Estate & Assets

talentdiamond; Riyadh; On-site; SAR 150,000 - 210,000; Full time

Job summary

talentdiamond is seeking an experienced Office Manager to support the Office of the Chief Shared Services Officer in Riyadh. The role involves managing day-to-day executive office activities, coordinating meetings, and ensuring professional operations.

The successful candidate will work closely with senior management in a fast-paced corporate environment, handling confidential information with discretion and maintaining high standards of professionalism.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration or a related discipline preferred.
• 5+ years of relevant experience as an Office Manager, Executive Assistant, Senior Administrative Assistant or similar role.
• Experience supporting a senior executive, C-suite executive, CEO, COO, CFO or senior management office is strongly preferred.
• Candidates based in Riyadh will be preferred.
• Experience within real estate, property development, investment, asset management, holding groups or similar corporate organizations is desirable.
• Strong calendar, meeting and executive-office management skills.

Responsibilities

• Manage the Chief Shared Services Officer's calendar, meetings, appointments and daily schedule.
• Coordinate internal and external meetings and ensure required materials are prepared in advance.
• Organize meeting agendas, documents, presentations and supporting information.
• Record important meeting notes, decisions and action items where required.
• Follow up with departments and stakeholders on outstanding actions and management requests.
• Manage incoming correspondence, emails and executive-office communications.
• Draft and prepare professional letters, memos, reports and presentations.
• Coordinate with HR, Finance, IT, Procurement, Facilities and other shared-services functions.
• Arrange business travel, accommodation, transportation and meeting logistics when required.
• Receive and coordinate senior visitors and external stakeholders.

Skills

Calendar management

MS Office

Arabic

English

5+ years experience

Education

Bachelor's degree in Business Administration, Management, Office Administration or related

Tools

Outlook

Word

Excel

PowerPoint

Job description

talentdiamond is seeking an experienced Office Manager to support the Office of the Chief Shared Services Officer in Riyadh. The role involves managing day-to-day executive office activities, coordinating meetings, and ensuring professional operations.

The successful candidate will work closely with senior management in a fast-paced corporate environment, handling confidential information with discretion and maintaining high standards of professionalism.