Executive Office & Design Coordinator

Batterjee Medical College; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Batterjee Medical College seeks an Office Manager to support the COO and executive team with day-to-day operations, communications, and reporting. The role also covers project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

The ideal candidate has a Bachelor's in Business Administration, 3+ years in executive administration, and strong English/Arabic communication. Proficiency in MS Office and Canva/Adobe design tools is required.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• Minimum 3+ years in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools (Canva, PowerPoint, Adobe Suite).
• Strong written and verbal communication skills in English and Arabic preferred.

Responsibilities

• Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take notes/minutes, and track action items.
• Prepare executive reports, presentations, and materials.
• Provide basic graphic design support for internal reports and events.
• Coordinate with vendors, facilities teams, and contractors for office upgrades or events.
• Support event planning and procurement of office supplies.

Skills

Executive communication

Time management

Attention to detail

Adaptability

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Canva

PowerPoint

Adobe Creative Suite

Job description

Batterjee Medical College seeks an Office Manager to support the COO and executive team with day-to-day operations, communications, and reporting. The role also covers project coordination, including basic graphic and interior design tasks relevant to the institution's environment.

The ideal candidate has a Bachelor's in Business Administration, 3+ years in executive administration, and strong English/Arabic communication. Proficiency in MS Office and Canva/Adobe design tools is required.