Executive – Logistics Job Opening in Saudi Arabia | Apply Now.

Uae Job Alert; Saudi Arabia; On-site; SAR 60,000 - 100,000; Full time

Job summary

Uae Job Alert is seeking a Logistics Executive in Saudi Arabia to provide operational and administrative support across stores and brand teams. You will coordinate shipments, verify freight invoices, and manage documentation with cross-functional teams including finance, inventory, marketing and legal.

The role involves preparing MIS reports, maintaining master files, and ensuring timely stock and documentation flows for smooth store openings and operations.

Qualifications

• Experience in logistics operations and shipment coordination.
• Ability to verify freight invoices and calculate duties.
• Proficiency in import/export documentation and record keeping.

Responsibilities

• Verify freight invoices against quotations and duty calculations.
• Maintain master files for freight, duties, shipments, and related information.
• Coordinate and book shipments with approved logistics vendors to secure best rates.
• Maintain overseas shipment records and coordinate customs clearance and delivery schedules.
• Prepare MIS and logistics reports for management.
• Coordinate with Accounts for voucher processing and payments to principals.
• Handover GCC-related stock and shipment documentation to Logistics Department.

Skills

Logistics coordination

Freight invoice verification

Import/Export documentation

Customs clearance

Inventory reporting

Vendor coordination

Cross-functional coordination

Documentation & records management

Tools

MS Excel

Job description

The Logistics Executive is responsible for providing operational and administrative support to the Stores and Brand teams while ensuring smooth coordination with logistics, finance, inventory, accounts, marketing, legal, and other departments. The role involves freight documentation, shipment coordination, invoice verification, stock reporting, store support, and logistics-related administrative activities.

Key Responsibilities

• Verify freight invoices against approved quotations and check customs duty calculations against shipment values.
• Maintain and update master files for freight, duty payments, shipments, and other logistics-related information.
• Consolidate invoices, HS Code summaries, Delivery Advice (DA), Certificates of Origin (CO), and other required shipping documents.
• Coordinate and book shipments through approved logistics vendors while obtaining the best available freight rates.
• Maintain overseas shipment records and coordinate customs clearance, shipment status, and delivery schedules.
• Collect Delivery Orders (DOs) from shipping lines and freight forwarding companies within the required timelines.
• Coordinate the collection of required certificates and documentation from the Chamber of Commerce.
• Support stores with stationery, IT, and other operational requirements during store openings, closures, and related activities.
• Coordinate with the Club Apparel team regarding customer data and work with the Marketing team on required graphic design and promotional support.
• Prepare and review stock variance reports whenever required by the management or relevant departments.
• Follow up with the Legal Department regarding Trade License documentation and renewals.
• Collect daily purchase reports from stores and maintain accurate records.
• Collect master data from the data entry team and compile operational and management reports as required.
• Coordinate with the Accounts and Finance departments regarding voucher processing and payments to principals.
• Handover GCC-related stock and shipment documentation to the Logistics Department.
• Coordinate with the Inventory Control team to resolve stock discrepancies and other inventory-related issues.
• Prepare MIS reports and other logistics-related reports as requested by management.
• Prepare regular store visit reports and submit them to the relevant supervisors or managers.
• Maintain accurate logistics records and ensure all documentation is completed according to company procedures.
• Coordinate with internal departments and external logistics partners to support timely shipment and store operations.
• Ensure assigned logistics and administrative activities are completed accurately and within established timelines.

Key Skills

• Logistics and shipment coordination
• Freight invoice verification
• Import and export documentation
• Customs and clearance coordination
• Inventory and stock reporting
• Vendor and freight forwarder coordination
• MS Excel and reporting skills
• Documentation and record management
• Cross-functional coordination
• Attention to detail and time management

Job Location

Saudi Arabia