Executive Assistant to Senior Leadership

Hitachi, Ltd.; Dammam; On-site; SAR 180,000 - 300,000; Full time

Job summary

Hitachi, Ltd. is seeking an Executive Assistant to support a senior executive in Dammam, Saudi Arabia. You will gather information for conferences, edit and format documents, and manage travel, diaries and meetings with discretion and confidentiality.

You will organize agendas, take minutes, handle correspondence, process expenses, and maintain filing and databases. Strong English and proactive, organized approach are essential to succeed in this role.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 5+ years of experience in international companies.
• Strong communication, customer service and relationship-building skills.
• Teamwork and organization/time management skills.
• Attention to detail, negotiation, discretion and diplomacy.
• Proactive, able to use initiative to identify what needs doing.
• Proficiency in spoken and written English and standard software packages.

Responsibilities

• Organizing and servicing meetings (agendas and minutes).
• Prioritizing workloads and implementing new procedures and administrative systems.
• Liaising with organizations and clients and processing bills/expenses.
• Acting as receptionist and greeting visitors and directing them to departments.
• Answering phones, booking meeting rooms, setting up conference calls and taking minutes.
• Administrative tasks including filing, photocopying, emails, memos and letters.
• Developing office procedures and record systems; managing databases and client files.
• Organizing travel arrangements and preparing outgoing correspondence.
• Maintaining confidential files and assisting with presentations and reports.
• Ensuring compliance with applicable regulations and guidelines.

Skills

Communication skills

Time management

Discretion & diplomacy

Proactive initiative

Teamwork

MS Office

English proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Hitachi, Ltd. is seeking an Executive Assistant to support a senior executive in Dammam, Saudi Arabia. You will gather information for conferences, edit and format documents, and manage travel, diaries and meetings with discretion and confidentiality.

You will organize agendas, take minutes, handle correspondence, process expenses, and maintain filing and databases. Strong English and proactive, organized approach are essential to succeed in this role.