Administrative & Office Operations Lead

Hitachi, Ltd.; Medina; On-site; SAR 67,000 - 112,000; Full time

Job summary

Hitachi, Ltd. in Medina, Saudi Arabia seeks an organized Reception/Administrative Assistant to coordinate office activities, greet visitors, and manage inquiries. You will handle mail, calls, scheduling, and liaise with security and admin teams to ensure smooth operations.

The role requires strong communication, MS Office proficiency, and the ability to multitask in a busy office environment, supporting canteen and procurement tasks as needed.

Qualifications

• Experience in coordinating office activities and managing front-desk operations.
• Strong communication and interpersonal skills for greeting visitors and directing to destinations.
• Proficiency in MS Office and basic invoicing/record-keeping.
• Ability to multitask and maintain organization in a fast-paced environment.

Responsibilities

• Coordinate office activities to ensure efficiency and policy compliance.
• Greet visitors, answer calls, schedule appointments, and direct inquiries.
• Monitor visitor access and liaise with security and.admin staff.
• Process mail, deliveries, and invoices for canteen and admin functions.
• Maintain reception area cleanliness and organize meeting rooms.
• Assist in preparing invoices and reviewing supplier invoices.

Skills

Reception duties

Customer service

Communication

MS Office

Time management

Tools

MS Office

Job description

Hitachi, Ltd. in Medina, Saudi Arabia seeks an organized Reception/Administrative Assistant to coordinate office activities, greet visitors, and manage inquiries. You will handle mail, calls, scheduling, and liaise with security and admin teams to ensure smooth operations.

The role requires strong communication, MS Office proficiency, and the ability to multitask in a busy office environment, supporting canteen and procurement tasks as needed.