Executive Assistant to CEO | Travel & Stakeholder Liaison

Takamul Technologies; Al Khobar; On-site; SAR 90,000 - 130,000; Full time

Job summary

Takamul Technologies in Al-Khobar, Kingdom of Saudi Arabia, is seeking an experienced Executive Assistant to provide comprehensive support to the Chief Executive Officer. You will manage the CEO's calendar, travel, correspondence, and decision follow-ups.

This role offers a development path to Senior Executive Assistant and Executive Business Partner, with opportunities to work across high-profile government and private sector engagements while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree in related field required or equivalent experience.
• 3+ years of executive/administrative support, incl. 2+ years supporting a C-level/director.
• Full professional proficiency in Arabic and English, both written and spoken.
• Experience in calendar management, travel coordination, meeting prep, and minute-taking.
• Proficiency in Microsoft 365 and Google Workspace; familiarity with virtual meeting tools.
• Willingness to travel domestically and internationally; ability to extend hours when required.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Prepare briefing packs before key meetings, including attendee profiles and background information.
• Brief the CEO before meetings, highlighting priorities and risks.
• Record minutes, decisions, and action items; distribute within 24 hours.
• Maintain the CEO's action log; follow up until closure and escalate overdue items.
• Prepare a weekly summary of open commitments and upcoming deadlines.
• Manage the CEO's calendar; coordinate internal and external meetings.
• Arrange travel, flights, accommodation, and ground transport per policy; prepare itineraries.
• Draft correspondence, letters, memoranda, presentations, and speeches in Arabic and English.
• Accompany the CEO to meetings, visits, conferences, and official events.
• Maintain confidential records and coordinate with office staff.

Skills

Calendar management

Travel coordination

Meeting preparation

Minute-taking

Stakeholder management

Bilingual Arabic/English

Discretion with confidential info

Education

Bachelor's degree in Business Administration/Management/Communications

CAP certification (preferred)

Tools

Microsoft 365

Google Workspace

Virtual meeting platforms

Job description

Takamul Technologies in Al-Khobar, Kingdom of Saudi Arabia, is seeking an experienced Executive Assistant to provide comprehensive support to the Chief Executive Officer. You will manage the CEO's calendar, travel, correspondence, and decision follow-ups.

This role offers a development path to Senior Executive Assistant and Executive Business Partner, with opportunities to work across high-profile government and private sector engagements while maintaining confidentiality and professionalism.