Executive Assistant

Sifi; Riyadh; On-site; SAR 180,000 - 300,000; Full time

Job summary

Sifi in Riyadh is seeking an Executive Assistant to the CEO to provide high-level administrative support and to assist the Admin and Facilities team in running the office. You will manage the CEO's schedule, prepare materials, and handle sensitive communications while coordinating board meetings and travel.

This role requires strong English, digital proficiency (Notion/Office), and a proactive, confidential, hard-working approach with on-site availability in Riyadh.

Qualifications

• Proven experience as an Executive Assistant ideally supporting a CEO or senior executive.
• Experience supporting board and committee meetings.
• Excellent written and spoken English.
• Exposure to office administration or facilities coordination.
• Disciplined and highly organized; meets deadlines without reminders.
• Hard working and accessible, responsive, dependable, available to support after hours.
• Professional and confident with VIPs, senior executives and external stakeholders.
• Willingness to work on-site in Riyadh, Saudi Arabia.
• Saudi nationals only.

Responsibilities

• Manage the CEO's calendar appointments, meetings and daily schedule.
• Coordinate meetings with internal and external stakeholders including VIPs and regulators.
• Prepare meeting invitations, agendas, materials, notes and follow up until closed.
• Manage the CEO's travel, flights, hotels, visas, transport and itineraries.
• Schedule and coordinate board and committee meetings, including logistics.
• Draft and manage the CEO's correspondence and documents.
• Handle sensitive executive communications with discretion and confidentiality.
• Prepare and circulate documents for signature and track until signed.
• Maintain organized digital records of documents.
• Coordinate visits from VIPs and external stakeholders; arrange schedules and logistics.
• Support Admin and Facilities with day-to-day office operations and maintenance requests.
• Monitor and order office supplies and keep rooms ready.
• Coordinate with vendors, track service and purchase requests and invoices.
• Help keep records of office assets and renewal dates.
• Assist with workspace setup for new joiners and company events.
• Keep CEO action items in digital trackers and provide regular updates.

Skills

Executive support

Calendar management

VIP coordination

Digital tools

Tools

Microsoft Office

Excel

Outlook

Google Workspace

Notion

Job description

Role Overview

The Executive Assistant to the CEO provides executive support to the CEO and supports SiFi s Admin and Facilities department in running the office. As Executive Assistant you will keep the CEO s schedule meetings documents and follow-ups running so nothing is missed. On the admin and facilities side you will help with day-to-day office needs supplies maintenance requests vendors visitors and logistics. We are looking for someone who is hard working accessible disciplined and highly computer literate a person who follows through without reminders responds quickly and runs their work through digital tools rather than paper. Excellent written and spoken English is essential.

Executive Support amp Calendar Management

• Manage the CEO s calendar appointments meetings and daily schedule ensuring priorities are organized and conflicts are resolved proactively
• Coordinate meetings with internal and external stakeholders including VIPs board members regulators business partners and visitors
• Prepare meeting invitations agendas and materials take notes track action items and follow up until they are closed
• Manage the CEO s business travel flights hotels visas ground transport and itineraries
• Schedule and coordinate board and committee meetings including the external boards the CEO sits on calendars invitations meeting packs and logistics
• Draft and manage the CEO s correspondence and documents
• Handle sensitive executive communications and information with discretion and confidentiality

Document amp Signature Coordination

• Prepare and circulate documents for signature review or approval and track them until they are signed and returned on time
• Maintain organized digital records of completed documents shared securely and stored appropriately

VIP amp Visitor Coordination

• Coordinate visits from the CEO s guests VIPs senior executives and external stakeholders
• Arrange visitor schedules meeting rooms access reception hospitality and transportation in advance

Admin amp Facilities Support

• Support the Admin and Facilities department with day-to-day office operations working under its direction
• Raise and follow up on maintenance cleaning repair and other facility requests with building management and service providers
• Monitor and order office supplies and keep meeting rooms and common areas ready and presentable
• Coordinate with vendors and help track service requests purchase requests and invoices
• Help keep records of office assets licenses and renewal dates up to date
• Help prepare workspace and access for new joiners and support company events and internal logistics

Digital Tools amp Tracking

• Keep the CEO s action items documents and requests in digital trackers e g Excel Notion not paper or scattered email
• Give the CEO a regular update on open items and upcoming deadlines

Other Responsibilities

• Provide administrative support to the CEO and management team and take on other related responsibilities as assigned

Requirements

• Proven experience as an Executive Assistant ideally supporting a CEO or senior executive
• Experience supporting board and committee meetings
• Excellent written and spoken English
• Exposure to office administration or facilities coordination
• Strong computer skills Microsoft Office especially Excel and Outlook or Google Workspace and quick to learn new tools such as Notion electronic signature platforms and AI assistants
• Disciplined and highly organized manages many priorities at once and meets deadlines without reminders
• Hard working and accessible responsive dependable and available to support the CEO after working hours
• Professional and confident with VIPs senior executives and external stakeholders
• Willingness to work on-site in Riyadh Saudi Arabia
• Saudi nationals only