Executive Assistant to CEO: VIP & Board Support

SiFi; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

SiFi, a fast-growing B2B FinTech company in Riyadh, seeks an Executive Assistant to the CEO to provide high-level support and maintain efficient office operations. You will manage calendars, meetings, travel and critical documents, while coordinating with VIPs, board members and external partners.

Strong English, discipline, and digital proficiency are essential. On-site role in Riyadh, Saudi nationals only, with responsibilities across admin, facilities, and logistics to keep the CEO and

Qualifications

• Proven experience as an Executive Assistant, ideally supporting a CEO or senior executive.
• Experience supporting board and committee meetings.
• Excellent written and spoken English.

Responsibilities

• Manage the CEO calendar, appointments, meetings and daily schedule, ensuring priorities are organized and conflicts are resolved proactively.
• Coordinate meetings with internal and external stakeholders, including VIPs, board members, regulators, business partners and visitors.
• Prepare meeting invitations, agendas and materials; take notes, track action items and follow up until they are closed.
• Manage the CEO’s business travel: flights, hotels, visas, ground transport and itineraries.
• Schedule and coordinate board and committee meetings, including the external boards the CEO sits on: calendars, invitations, meeting packs and logistics.
• Draft and manage the CEO’s correspondence and documents.
• Handle sensitive executive communications and information with discretion and confidentiality.
• Prepare and circulate documents for signature, review or approval, and track them until they are signed and returned on time.
• Maintain organized digital records of completed documents, shared securely and stored appropriately.
• Coordinate visits from the CEO’s guests, VIPs, senior executives and external stakeholders.
• Arrange visitor schedules, meeting rooms, access, reception, hospitality and transportation in advance.
• Support the Admin and Facilities department with day-to-day office operations, working under its direction.
• Raise and follow up on maintenance, cleaning, repair and other facility requests with building management and service providers.
• Monitor and order office supplies, and keep meeting rooms and common areas ready and presentable.
• Coordinate with vendors, and help track service requests, purchase requests and invoices.
• Help keep records of office assets, licenses and renewal dates up to date.
• Help prepare workspace and access for new joiners, and support company events and internal logistics.
• Keep the CEO’s action items, documents and requests in digital trackers (e.g. Excel, Notion), not paper or scattered email.
• Give the CEO a regular update on open items and upcoming deadlines.
• Provide administrative support to the CEO and management team, and take on other related responsibilities as assigned.

Skills

Executive support

Calendar management

VIP & visitor coordination

Board & committee meeting support

Office administration

Digital tools literacy

English proficiency

Discretion & confidentiality

Tools

Microsoft Office

Google Workspace

Notion

Electronic signature platforms

AI assistants

Job description

SiFi, a fast-growing B2B FinTech company in Riyadh, seeks an Executive Assistant to the CEO to provide high-level support and maintain efficient office operations. You will manage calendars, meetings, travel and critical documents, while coordinating with VIPs, board members and external partners.

Strong English, discipline, and digital proficiency are essential. On-site role in Riyadh, Saudi nationals only, with responsibilities across admin, facilities, and logistics to keep the CEO and