Executive Assistant

3i; Jeddah; On-site; SAR 111,600 - 167,400; Full time

Job summary

A leading sustainability firm in Jeddah is looking for an Executive Assistant to support the executive team. This role involves managing calendars, preparing meeting agendas, and ensuring smooth communication within the organization. Candidates should have a Bachelor's degree in Business Administration and 2–3 years of relevant experience. Strong skills in time management, communication, and proficiency in Microsoft Office are essential. Join a dynamic environment where your skills can truly make a difference.

Qualifications

• 2–3 years of experience in a similar Executive Assistant or Administrative role.
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus).
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment.

Responsibilities

• Manage executive calendars, appointments, and travel logistics.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle correspondence and document management on behalf of executives.

Skills

Time management

Organizational skills

Interpersonal skills

Communication skills

Discretion

Team-oriented attitude

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Digital productivity tools

Job description

Impact Sustainability Holding Company - 3i | Full time

Executive Assistant

Jeddah, Saudi Arabia | Posted on 04/13/2025

Hakina is seeking a highly organized and detail‑oriented Executive Assistant to provide vital support to the executive team. This role requires a proactive individual who thrives in a dynamic environment and is passionate about contributing to a mission‑driven organization.

Key Responsibilities

• Manage executive calendars, appointments, and travel logistics
• Prepare meeting agendas, take minutes, and follow up on action items
• Handle correspondence, document management, and communication on behalf of executives
• Organize internal and external meetings and company events
• Support with presentations, reports, and executive summaries
• Maintain confidentiality and handle sensitive information professionally
• Coordinate with other departments and stakeholders for effective workflow

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field
• 2–3 years of experience in a similar Executive Assistant or Administrative role
• Exceptional time management and organizational skills
• Strong interpersonal and communication skills in both written and spoken English (Arabic is a plus)
• High level of discretion and professionalism
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital productivity tools
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Energetic, proactive, and team‑oriented attitude