Events and Engagement Officer

Client of Eram Talent; Jeddah; Sur place; SAR 60 000 - 90 000; Plein temps

Résumé du poste

The Events and Engagement Officer at Client of Eram Talent will plan, coordinate, and execute high-profile academic and institutional events, ensuring exceptional attendee experience, seamless logistics, and strong stakeholder engagement.

The role works closely with leadership, external partners, and service providers to deliver events aligned with the institution's objectives and reputation for excellence.

Qualifications

• Bachelor's degree in Event Management, Communications, or related field.
• At least 2 years' experience in event planning or logistics coordination.
• Experience coordinating events of varying sizes and complexities.
• Experience in budget management and financial tracking for events.

Responsabilités

• Coordinate end-to-end planning and execution of academic and other events.
• Manage on-site operations: registration, venue setup, AV, catering.
• Develop event timelines, floor plans, run-of-show documents.
• Coordinate with leadership and external partners to align with objectives.
• Handle procurement, PR, invoices, and post-event reconciliation.

Connaissances

Budget management

Logistics coordination

Vendor coordination

Stakeholder engagement

Formation

Bachelor's degree in Event Management, Communications, or related field

Description du poste

The Events and Engagement Officer is responsible for planning coordinating and executing high-profile academic nonacademic and institutional events The role ensures exceptional attendee experience seamless logistics effective communication and strong stakeholder engagement This position works closely with leadership Director Operations external partners and service providers to deliver events that align with the institution s strategic objectives and reputation for excellence

Scope of Work

Coordinate the end-to-end planning and execution of academic conferences workshops symposiums and visits Develop detailed event timelines floor plans and run-of-show documents Manage on-site operations including registration venue setup AV coordination catering and other requirements Ensure compliance with campus policies safety standards and protocol guidelines for high-profile attendees Coordinate cross-functional input and approvals required for high-impact events Plan coordinate and execute end-to-end logistics for on-campus and off-campus events campus-wide or external including travel arrangements accommodation transportation airport assistance visas if required room bookings and setup catering formal meetings cultural or social activities and related services Manage event-related procurement and financial processes including raising purchase requisitions PR processing purchase orders PO completing service entry sheets SES handling invoice processing supporting vendor onboarding and registration tracking event budgets and conducting post-event financial reconciliation Serve as a liaison between internal departments and external vendors service providers e g catering transport event agencies to coordinate event requirements and ensure successful execution

Bachelor s degree in Event Management, Communications, or a related field. At least two (2) years of experience in event planning, logistics coordination, or a similar role, preferably in an academic or research environment. Demonstrated experience in coordinating events of varying sizes and complexities, with a track record of successful execution. Experience in budget management and financial tracking for events.