Event Management Coordinator

Client of Eram Talent; Jeddah; On-site; SAR 90,000 - 130,000; Full time

Job summary

Client of Eram Talent is seeking an Events and Engagement Officer to plan, coordinate, and execute high-profile academic and institutional events in Jeddah. The role focuses on delivering exceptional attendee experiences, seamless logistics, and strong stakeholder engagement.

The position works closely with leadership, operations, and external partners to align events with the institution’s strategic objectives and reputation for excellence.

Qualifications

• Bachelor's degree in Event Management, Communications, or related field.
• At least two years of experience in event planning, logistics coordination, or a similar role.
• Experience in budget management and financial tracking for events.

Responsibilities

• Plan and execute end-to-end academic conferences, workshops, symposiums and visits.
• Develop detailed timelines, floor plans and run-of-show documents.
• Manage on-site operations including registration, venue setup, AV coordination and catering.
• Ensure compliance with campus policies, safety standards and protocol guidelines for high-profile attendees.
• Coordinate cross-functional input and approvals required for high-impact events.
• Plan and execute end-to-end logistics for on-campus and off-campus events across campus.
• Oversee event procurement and financial processes including budgets and post-event reconciliation.
• Serve as liaison between internal departments and external vendors to ensure successful execution.

Skills

Event planning

Logistics coordination

Budget management

Stakeholder engagement

Education

Bachelor's degree in Event Management, Communications, or related field

Job description

Description

The Events and Engagement Officer is responsible for planning coordinating and executing high-profile academic nonacademic and institutional events The role ensures exceptional attendee experience seamless logistics effective communication and strong stakeholder engagement This position works closely with leadership Director Operations external partners and service providers to deliver events that align with the institution s strategic objectives and reputation for excellence.

Scope of Work

• Coordinate the end-to-end planning and execution of academic conferences workshops symposiums and visits
• Develop detailed event timelines floor plans and run-of-show documents
• Manage on-site operations including registration venue setup AV coordination catering and other requirements
• Ensure compliance with campus policies safety standards and protocol guidelines for high-profile attendees
• Coordinate cross-functional input and approvals required for high-impact events
• Plan coordinate and execute end-to-end logistics for on-campus and off-campus events campus-wide or external including travel arrangements accommodation transportation airport assistance visas if required room bookings and setup catering formal meetings cultural or social activities and related services
• Manage event-related procurement and financial processes including raising purchase requisitions PR processing purchase orders PO completing service entry sheets SES handling invoice processing supporting vendor onboarding and registration tracking event budgets and conducting post-event financial reconciliation
• Serve as a liaison between internal departments and external vendors service providers e g catering transport event agencies to coordinate event requirements and ensure successful execution

Requirements

Bachelor s degree in Event Management Communications or a related field At Least two 2 years of experience in event planning logistics coordination or a similar role preferably in an academic or research environment Demonstrated experience in coordinating events of varying sizes and complexities with a track record of successful execution Experience in budget management and financial tracking for events.

Bachelor s degree in Event Management, Communications, or a related field. At least two (2) years of experience in event planning, logistics coordination, or a similar role, preferably in an academic or research environment. Demonstrated experience in coordinating events of varying sizes and complexities, with a track record of successful execution. Experience in budget management and financial tracking for events.