Event Coordinator

Dhahran Techno Valley; Dhahran Compound; On-site; SAR 60,000 - 98,000; Full time

Job summary

Dhahran Techno Valley is seeking an Events Coordinator to support planning and delivery of conferences, exhibitions, workshops, and partner events. You will manage logistics from briefing to on-site execution, collaborate with vendors, venues, and internal stakeholders, and ensure events run smoothly and on time.

The role is individual contributor, owning logistics for multiple events simultaneously and coordinating across DTV programs and entities.

Qualifications

• 3–5 years of experience in event planning, coordination, or production across corporate, institutional, or conference events.
• Proven experience managing vendors, quotations, and event budgets.
• Strong organizational skills with meticulous attention to detail.

Responsibilities

• Plan and coordinate events from brief through event day and post-event wrap up.
• Build event timelines, checklists, schedules, and operational plans.
• Source and manage vendors, venues, and contractors, including quotations and procurement support.
• Coordinate branding, AV, furniture, catering, and giveaways requirements.
• Conduct site visits and coordinate venue setup, logistics, and requirements.
• Manage registration, guest lists, and on-site operations.
• Coordinate VIP and guest arrangements, invitations, seating, access, parking, and hospitality.
• Ensure event branding and materials follow brand guidelines.
• Track budgets, quotations, invoices, and related documentation.
• Attend events, oversee on-the-ground execution, and resolve issues as they arise.
• Prepare post-event reports covering attendance, feedback, and lessons learned.
• Maintain a database of vendors, venues, and resources.

Skills

Vendor management

Event budgeting

Event coordination

Organizational skills

Attention to detail

On-site management

Job description

The Events Coordinator supports the planning and delivery of DTV's events and activations, from conferences and exhibitions to workshops, founder programs, and partner gatherings. One day you're comparing vendor quotations and building a run of show, the next you're on site managing setup, guests, and whatever comes up on the day. You'll work closely with the Senior Events Coordinator and the wider team, as well as vendors, venues, partners, and internal stakeholders across DTV's programs and entities.

This is an individual contributor role. You'll be trusted to own the logistics of specific events and to keep several projects moving at once.

Responsibilities

• Plan and coordinate events from initial brief through event day and post event wrap up
• Build event timelines, checklists, schedules, and operational plans
• Source and manage vendors, suppliers, venues, and contractors, including requesting and comparing quotations and supporting procurement
• Follow up on production requirements: branding, printing, AV, furniture, catering, and giveaways
• Conduct site visits and coordinate venue requirements, setup, and logistics
• Manage registration, guest lists, and on site operations
• Coordinate VIP and guest arrangements, including invitations, seating, access, parking, and hospitality
• Ensure all event branding and materials follow DTV brand guidelines
• Track event budgets, quotations, invoices, and supporting documentation
• Attend events, oversee execution on the ground, and solve problems as they come up
• Prepare post event reports covering attendance, feedback, and lessons learned
• Maintain an organized database of vendors, venues, and event resources

Qualifications

• 3 to 5 years of experience in event planning, coordination, or production, ideally across corporate, institutional, or conference events
• Proven experience managing vendors, quotations, and event budgets
• Strong organizational skills and meticulous attention to detail
• Comfortable running several events in parallel against fixed deadlines
• Calm and decisive on site, especially when plans change at short notice
• Experience handling VIP guests and protocol is a plus
• Arabic and English fluency preferred
• Willingness to work flexible hours around event schedules, including evenings and weekends when needed