Document Controller

Acwa Power; Saudi Arabia; On-site; SAR 223,000 - 357,000; Full time

Job summary

Acwa Power invites an experienced Projects Document Controller to support comprehensive document control across all project stages in the energy sector in Saudi Arabia.

You will set up and maintain the Project Communication System and the Project Document Control System supplied by the EPC Contractor, ensure proper filing, archiving, and retrieval, and provide management reports to project leadership.

Qualifications

• Bachelor’s degree in administration or equivalent degree.
• Minimum of 10 years of experience in the Energy OR oil & gas industry as a Document Controller.
• Proven experience with Electronic Document Management System (EDMS).
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Should have high level of concentration and attention to details and accuracy of data, numbers and titles being entered into the system.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Skilled in standard office software (Word, Excel, Outlook, SharePoint, PowerPoint, etc.)

Responsibilities

• Setting up and maintaining Project Communication System supplied by the EPC Contractor, including internal distribution, archiving and storage of all incoming and outgoing correspondence;
• Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document;
• Monitoring EPC Contractor`s Schedule Monitoring System;
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date;
• Assisting the project team to search and retrieving document/information in the Systems;
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager;

Skills

Attention to detail

Documentation management

Communication skills

Education

Bachelor’s degree in administration

Tools

EDMS

Office Suite

Job description

PROJECTS DOCUMENT CONTROLLER

To provide complete support maintaining, examining and managing all important project documents and assures their easily accessibility and storage through the project document, project communication and project schedule monitoring systems.

• Setting up and maintaining Project Communication System supplied by the EPC Contractor, including internal distribution, archiving and storage of all incoming and outgoing correspondence;
• Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document;
• Monitoring EPC Contractor`s Schedule Monitoring System;
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date;
• Assisting the project team to search and retrieving document/information in the Systems;
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager;

Key Requirements

• Bachelor’s degree in administration or equivalent degree.
• Minimum of 10 years of experience in the Energy OR oil & gas industry as a Document Controller
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Should have high level of concentration and attention to details and accuracy of data, numbers and titles being entered into the system.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Skilled in standard office software (Word, Excel, Outlook, SharePoint, PowerPoint, etc.)