Document Controller

See & Recruit; Abha; On-site; SAR 60,000 - 90,000; Full time

Job summary

See & Recruit seeks a capable Document Controller in Abha to manage project documentation, including registration, revision control, and distribution. The role requires diligent handling of drawings, reports, minutes, and transmittals with strict version control.

You will coordinate with project managers, technical teams, consultants, contractors, and clients to ensure proper document flow, timely routing, and accurate archiving in line with requirements.

Qualifications

• A proven ability to manage complex documentation workflows.
• Strong attention to accuracy and version control.
• Excellent coordination with multiple stakeholders.

Responsibilities

• Maintain and control the project document management system, including document registration, numbering, filing, revision control, and distribution.
• Receive, log, issue, and track drawings, technical documents, submittals, reports, correspondence, minutes of meetings, and transmittals.
• Ensure that all project documents are properly coded, reviewed, approved, and distributed to relevant internal and external stakeholders.
• Manage document workflows through the applicable DMS / EDMS platform and ensure timely routing of submissions, reviews, responses, and approvals.
• Maintain accurate registers for incoming and outgoing documents, RFIs, submittals, letters, drawings, and project deliverables.
• Coordinate with the Project Manager, Project Director, technical team, consultants, contractors, and client representatives to ensure proper document control flow.
• Monitor document status, overdue actions, and pending reviews, and provide regular updates to the project team.
• Ensure that superseded documents are clearly identified and that only the latest approved revisions are issued for use.
• Support project close-out by compiling final records, handover documentation, as-built documentation, and archive files as required.
• Maintain confidentiality and ensure that project records are handled in accordance with company and client requirements

Skills

Document control

Attention to detail

Communication

Coordination

Tools

DMS/EDMS platforms

Project documentation systems

Job description

Key Responsibilities

• Maintain and control the project document management system, including document registration, numbering, filing, revision control, and distribution.
• Receive, log, issue, and track drawings, technical documents, submittals, reports, correspondence, minutes of meetings, and transmittals.
• Ensure that all project documents are properly coded, reviewed, approved, and distributed to the relevant internal and external stakeholders.
• Manage document workflows through the applicable DMS / EDMS platform and ensure timely routing of submissions, reviews, responses, and approvals.
• Maintain accurate registers for incoming and outgoing documents, RFIs, submittals, letters, drawings, and project deliverables.
• Coordinate with the Project Manager, Project Director, technical team, consultants, contractors, and client representatives to ensure proper document control flow.
• Monitor document status, overdue actions, and pending reviews, and provide regular updates to the project team.
• Ensure that superseded documents are clearly identified and that only the latest approved revisions are issued for use.
• Support project close-out by compiling final records, handover documentation, as-built documentation, and archive files as required.
• Maintain confidentiality and ensure that project records are handled in accordance with company and client requirements