Document Control Specialist

JENSEN HUGHES, Inc.; Saudi Arabia; On-site; SAR 90,000 - 150,000; Full time

Job summary

Jensen Hughes, Inc. in Riyadh seeks a Document Control Specialist to manage receipt and movement of workflows and project administration across Middle East sites. You will coordinate documentation for contracts, reports, drawings, and communications, ensuring compliance with templates, regulations, and project timelines.

This role requires strong MS Office skills and experience with Newforma Project Center, Aconex, and BIM 360, plus clear English communication.

Qualifications

• Minimum 5 years in project document control and related processes.
• Advanced MS Office and document management tools (Newforma, Aconex, BIM 360).
• Strong English communication and team collaboration.

Responsibilities

• Maintain strong documentation protocols.
• Coordinate project workflows and document control across contracts, drawings, and reports.
• Prepare correspondence for project and construction management teams.
• Collect, review, and report data; update databases and systems.
• Ensure compliance with regulations and company standards.

Skills

Document control

Education

Relevant education background

Tools

Newforma Project Center

Aconex

BIM 360

MS Office

Adobe applications

Job description

The Document Control Specialist at Jensen Hughes will be a key player in managing assembly processing receipt and movement of a range of workflows and project administration responsibilities for Middle East working across complex and diverse projects In this role you ll be a focal point for project-related information handling matters facilitating seamless communication amongst the project team design team and the regulatory bodies in line with the requirements of the individual project sites and country requirements Based In our Riyadh office this role will be responsible for supporting a wide range of projects across the Kingdom This role offers the chance to work in a fast-paced environment within a supportive and diverse team to aid in coordination creation and maintenance of processes and tools which help with delivery non-technical of projects

Responsibilities

• strong Documentation protocols
• strong Initiate and be responsible for project workflows while maintaining accountability for establishing arranging and preserving both paper and electronic documents such as contracts reports drawings and communication ensuring compliance with standard templates and formats
• strong Project management support
• strong Prepare correspondence for the project and construction management team including flow-charts draft letters minuting meetings and others
• strong Data collection review and reporting
• strong Collect statistical and general data reviewing and consolidating information into existing reports for internal and external use develop new reports and revise current reports in collaboration with the project managers
• strong Data Encoding
• strong Precisely encode and update details in databases and document management systems
• strong Version Management
• strong Maintain accurate and up-to-date documents and perform version management to prevent misunderstandings
• strong Document Access
• strong Ensure that the compiled and serialised project wise details are available for diverse projects and accessible to the project managers ant any given time
• strong Quality Assurance
• strong Routinely check documents for accuracy and completion
• strong Adherence to Regulations
• strong Assure that all documents comply with company standards industry regulations site and legal requirements
• strong Correspondence and administrative Support
• strong Prepares correspondence and reports managing the communication flow taking and relaying messages over various modes of communication including written as well as oral
• strong Contract management
• strong Support the project team in coordinating legal review of contractual documents and facilitate provision of insurance certificates and company registrations by coordinating with related teams across various sites and offices in diverse geographies while confirming and providing the document controls requirements to be included in all managed Contracts
• strong Collaborative Communication
• strong Works with colleagues to simplify the document review and endorsement process while maintaining clear communication with the team Collaborate with the design team to review the templates and drawings to maintain consistency
• strong Presentation
• strong Assist the project managers leaders in preparing efficient presentations ensuring that the documents in varied forms are accurate and available

Qualifications

Graduate from a relevant education background, having a minimum of 5 years of relevant experience in project related document control, document control principles and proceduresAdvanced user of MS Office applications (e.g., Word, Excel, Outlook) and proficient in, Newforma Project Center, Document Management platforms (such as Aconex and BIM 360), Adobe applications (or similar group of software)Projects related document control experience in the Middle East is crucialStrong organizational skills and attention to detail along with excellent communication skills in English, both written and verbalAble to work well in a team and independently, when necessary, often multitasking, prioritising and meeting deadlines