Document Control Manager

JASARA Program Management Company; Riyadh; On-site; SAR 240,000 - 360,000; Full time

Job summary

Jasara Program Management Company in Riyadh is seeking a seasoned Document Control Manager to lead the programme's document management and coordinate with multiple stakeholders.

You will supervise a team of senior document controllers, set up procedures, and ensure compliant filing and document distribution via EDMS, with a strong focus on accuracy and timely submissions.

Qualifications

• Bachelor of Science Degree in a relevant field (Project Management preferred).
• 10+ years of experience in a document control or related role.
• Strong supervisory and leadership skills with the ability to manage multiple consultants and contractors.
• Excellent verbal and written communication skills and attention to detail.
• Expertise in Document Control Procedures and EDMS administration.

Responsibilities

• Lead a team of Senior Document Controllers and set up document control procedures and templates.
• Develop checklists for document submissions and ensure consistent filing across the program.
• Conduct audits and reviews to improve compliance with document control procedures.
• Set up document distribution matrices and workflows in the EDMS.
• Monitor EDMS licenses and approve weekly timesheets for the team.

Skills

Leadership

Supervisory

Decision making

Analytical thinking

Problem solving

Organizational skills

Communication

Attention to detail

Team coordination

Education

Bachelor of Science in Project Management

Tools

EDMS

Microsoft Office

Excel

Job description

Jasara Program Management Company Jasara PMC is a leading Joint Venture between Public Investment Fund PIF Jacobs and Saudi Aramco established to deliver world-class program management services across the Kingdom of Saudi Arabia Jasara plays a key role in supporting the realization of Saudi Vision 2030 particularly in delivering giga-projects and large-scale infrastructure developments.

We are seeking a Document Control Manager to join JASARA PMC Document Management position overseeing the document control systems and processes for the Programme and Interfaces with different stakeholders within the organization to ensure consistent approach on document management activities Review the Document Plans and Procedure prepared by the Consultant and Contractors.

Key Responsibilities

• Manages a team of Senior Document Controllers
• Set up the Document Control procedures processes templates etc
• Develop checklist for document submissions
• Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures
• Implement and maintain coordinated and consistent document filing system for the program
• Establish procedural framework for identifying collecting distributing and filing the controlled documents for the Program
• i e Document Control Procedure
• Set-up the Document Distribution Matrix in EDMS
• Set-up the workflow templates in EDMS required for document reviews distribution to appropriate individuals
• Runs amp administrates the Document Control System
• Create user account in EDMS
• Closely supervises difficult sensitive phases of the programme and liase with direct reports to resolve issues
• Monitor EDMS Licenses usages
• Approves weekly Timesheet of designated team
• Assist users in capturing and locating electronic information
• Performs such assignments and duties assigned by the management as deem necessary from time to time

Qualifications

• Bachelor of Science Degree in Project Management for relevant field
• 10 years plus experience in related role required
• Strong supervisory and leadership skills
• Strong decision-making abilities
• Strong analytical and problem-solving skills
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Expert in Document Control Procedures
• Proficient in Document Quality Control
• Competent in Document Control Audits
• Proficient in Document Numbering Systems
• Proficient in Revision Control/Document Changes
• Ability to manage multiple Consultants and Contractors
• Proficient in Document Control System (EDMS) Administration
• Proficient with Microsoft Office Suite, or related software
• Proficient with Microsoft Office Excel's functions and formulas