Document Control Specialist

Eram Talent; Dhahran Compound; On-site; SAR 40,000 - 70,000; Full time

Job summary

Eram Talent is seeking an organized Document Controller in Saudi Arabia to manage incoming/outgoing documents, update registers, and ensure confidentiality and compliance with procedures. The role supports clerical tasks and coordinates with internal/external stakeholders to ensure timely submissions and retrieval of records.

Required Associate Degree or Diploma in engineering, 3+ years in document control, and strong MS Office skills.

Qualifications

• Associate Degree or Diploma in any Engineering discipline.
• Minimum 3 years of experience in document control, records management, or administrative support.
• Basic knowledge of document control procedures, filing systems, and document management practices.
• Proficiency in Microsoft Office applications, particularly MS Word, Excel, and Outlook.
• Good written and verbal communication skills in Arabic and English.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple documents, maintain records, and meet deadlines.
• Good coordination and communication skills to interact effectively with internal departments and external stakeholders.
• Ability to maintain confidentiality and handle sensitive documentation professionally.

Responsibilities

• Receive, sort, register, classify, and distribute incoming and outgoing documents, correspondence, and official communications.
• Maintain and update document registers, filing systems, indexes, and records to ensure proper tracking and easy retrieval of information.
• Ensure documents are properly identified, numbered, categorized, filed, and maintained in accordance with established procedures.
• Monitor document movements and maintain accurate records of document submissions, approvals, revisions, and distributions.
• Prepare, type, format, and process letters, reports, forms, memos, and other official documentation.
• Coordinate with internal departments and external parties to facilitate the timely submission, circulation, and retrieval of documents.
• Maintain accurate administrative records, including attendance, timekeeping, and other relevant documentation.
• Ensure proper handling, storage, and confidentiality of sensitive company documents and records.
• Operate office equipment, including scanners, printers, photocopiers, and other document management tools.
• Monitor office stationery and document-related supplies and coordinate replenishment when required.
• Handle telephone inquiries, receive visitors, and provide general administrative assistance when required.
• Support the supervisor in daily document control and clerical activities and perform other related duties as assigned.

Skills

Communication

Organizational skills

Attention to detail

Time management

Multitasking

Stakeholder coordination

Education

Associate Degree or Diploma in Engineering

Tools

MS Word

MS Excel

MS Outlook

Job description

Eram Talent is seeking an organized Document Controller in Saudi Arabia to manage incoming/outgoing documents, update registers, and ensure confidentiality and compliance with procedures. The role supports clerical tasks and coordinates with internal/external stakeholders to ensure timely submissions and retrieval of records.

Required Associate Degree or Diploma in engineering, 3+ years in document control, and strong MS Office skills.