CONTROLLER, DOCUMENT

alfanar; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

alfanar is seeking a Document Management Specialist to organize, store, retrieve, and distribute documents efficiently while ensuring compliance with company standards and regulatory requirements.

You will monitor revisions, archive obsolete versions, and support audits. The role involves collaborating with project teams, training staff on document management systems, and working with IT to enhance security, backups, and overall document control practices.

Responsibilities

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.
• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.
• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.
• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.
• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.
• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers and show openness to directions and feedback.
• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.
• Assist to solve any related issues arise and escalate any complex operational problems.
• Follow quality requirements and specifications for services, processes, or related activities.
• Execute and comply related tasks as per defined policies, procedures, and work instructions
• Adhere to all Safety procedures and regulations.

Job description

Select how often (in days) to receive an alert:

Manage, organize, and control the flow of documents such as handling, updating, storage, and disposal; ensuring that all documents are safely and securely stored. Prepare reports, archive documents, and ensure seamless access across departments.

Functional Responsibilities

Document Management:

• Organize, store, retrieve, and distribute documents efficiently.
• Ensure documents are labeled, filed, and archived per company standards.
• Monitor revisions and remove obsolete versions.

Communication and Collaboration:

• Coordinate with project teams to meet deadlines and deliver documents on time.
• Support and train staff on document management systems.

Compliance and Regulatory Affairs:

• Stay updated on industry regulations related to document management.
• Ensure documents meet legal and regulatory requirements.
• Assist with documentation for audits and inspections.

System Maintenance and Improvement:

• Monitor document management system performance and suggest improvements.
• Troubleshoot software issues and provide solutions.
• Develop best practices for document control to improve efficiency.
• Identify document management risks and implement mitigation strategies.
• Establish backup and recovery procedures to protect documents.
• Collaborate with IT to ensure document security protocols are followed.

General Responsibilities

• Collaborate with teams to get the work effectively achieved.
• Ensure effective communication with peers and managers and show openness to directions and feedback.

Delivery:

• Execute the planned activities to meet the operational and development targets as per delivery schedules.
• Use resources effectively to achieve objectives within efficient cost and time.

Problem-Solving:

• Assist to solve any related issues arise and escalate any complex operational problems.

Quality:

• Follow quality requirements and specifications for services, processes, or related activities.

Business Process:

• Execute and comply related tasks as per defined policies, procedures, and work instructions

Health, Safety, and Environment:

• Adhere to all Safety procedures and regulations.