Bilingual Staff Assistant

BuySphere Retail Staffing; Medina; On-site; SAR 36,000 - 48,000; Full time

Job summary

BuySphere Retail Staffing in Medina, Saudi Arabia seeks a Staff Assistant to support a multicultural workforce. The role focuses on translation, coordination of meetings, and travel arrangements for foreign employees.

You will liaise between English-speaking staff and Malayalam/Kenyan employees, manage office supplies, and handle expenses. This is a full-time onsite position requiring strong organizational and communication skills.

Qualifications

• Fluency in English, Malayalam, and Swahili (written and spoken).
• Excellent organizational skills with the ability to prioritize tasks efficiently.
• Strong communication skills to effectively communicate with diverse groups of people.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently as well as part of a team in a fast-paced environment

Responsibilities

• Act as liaison between English-speaking staff and Malayalam/Kenyan employees.
• Translate documents, emails, and other materials from English to Malayalam and Swahili.
• Assist with scheduling meetings and appointments for both English-speaking and foreign employees.
• Keep track of office supplies inventory and place orders when necessary.
• Coordinate travel arrangements for foreign employees, including visa applications and accommodations.
• Answer phone calls, take messages, and redirect calls as needed.
• Maintain accurate records of expenses related to foreign employee travel and accommodations

Skills

English fluency

Malayalam

Swahili

MS Office

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Staff assistant vacancy in Medina Saudi Arabia

Bilingual Staff Assistant
Location: Medina, Saudi Arabia

Responsibilities:

• Act as a liaison between English-speaking staff and Malayalee and Kenyan employees
• Translate documents, emails, and other materials from English to Malayalam and Swahili
• Assist with scheduling meetings and appointments for both English-speaking and foreign employees
• Keep track of office supplies inventory and place orders when necessary
• Coordinate travel arrangements for foreign employees, including visa applications and accommodations
• Answer phone calls, take messages, and redirect calls as needed
• Maintain accurate records of expenses related to foreign employee travel and accommodations

Requirements:

• Fluency in English, Malayalam, and Swahili (written and spoken)
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Strong communication skills to effectively communicate with diverse groups of people
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to work independently as well as part of a team in a fast-paced environment

Preferred Qualifications:

• Previous experience working as a bilingual assistant or in a multicultural environment
• Knowledge of cultural customs and etiquette in Saudi Arabia, India, or Kenya

Salary: $1000 per month (negotiable based on experience)

This is a full-time position with standard working hours from Sunday to Thursday. Please note that accommodation is not provided for this position.

We are an equal opportunity employer and welcome applicants of all nationalities.