Assistant Supervisor

Atkins Realis Group; Riyadh; On-site; SAR 60,000 - 90,000; Full time

Job summary

Atkins Realis Group is seeking an Administrative Assistant to be the welcoming face and organizational backbone of a busy engineering environment in Riyadh. You will support employees, leadership teams, and visiting clients while coordinating office operations to ensure a smooth, professional workplace.

This role emphasizes strong organizational abilities, proactive service, and effective communication. You will contribute to project-related documentation and events, learn new systems quickly,

Qualifications

• Strong customer service skills with a proactive and positive approach.
• Excellent organizational abilities and attention to detail.
• Ability to learn new systems and processes quickly.
• Advanced MS Office skills (Word, PowerPoint, Excel) to support documentation.

Responsibilities

• Coordinate day to day office operations to ensure an efficient welcoming and well managed workplace.
• Act as primary liaison with landlord and corporate real estate teams to support facility parking courier and general office needs.
• Provide administrative support to project teams by organizing information, tracking documentation, and facilitating effective communication.
• Prepare, format and distribute correspondence, reports, proposals, presentations, and meeting materials.
• Record, prepare and distribute accurate meeting minutes to support team alignment and follow-through.
• Support employee onboarding by ensuring completion of orientation and compliance training; assist for Oracle timesheet management.
• Deliver project controls support through ad hoc tasks, reports, expenses, etc. and assist with document control by following established policies.
• Contribute to HSE initiatives by assisting with safety requirements, drills, updates and compliance activities.
• Demonstrate strong customer service skills with a proactive and positive approach.
• Use advanced MS Office skills to support high quality documentation and communications.

Skills

Customer service

Organizational skills

Attention to detail

Communication

Proactive mindset

Tools

MS Office

Job description

Join a dynamic team at the heart of our operations where collaboration innovation and exceptional service shape every workday As an Administrative Assistant you will be the welcoming face and organizational backbone of a busy engineering environment supporting employees leadership teams and visiting clients If you thrive in a fast paced setting enjoy creating a smooth and engaging workplace experience and want to contribute to impactful engineering and infrastructure projects this role offers an exciting opportunity to grow your career

Your role

Coordinate day to day office operations to ensure an efficient welcoming and well managed workplace Act as the primary liaison with the landlord and corporate real estate teams to support facility parking courier and general office needs Provide administrative support to project teams by organizing information tracking documentation and facilitating effective communication Prepare format and distribute correspondence reports proposals presentations and meeting materials Record prepare and distribute accurate meeting minutes to support team alignment and follow through Support employee onboarding by ensuring completion of orientation and compliance training assistance for Oracle timesheet management deliver project controls support through ad hoc tasks reports expenses etc and assist with document control by following established policies Contribute to HSE initiatives by assisting with safety requirements drills updates and compliance activities Demonstrate strong customer service skills with a proactive and positive approach. Apply excellent organizational abilities and attention to detail to manage a variety of tasks. Use advanced MS Office skills (Word, PowerPoint, Excel) to support high quality documentation and communications. Adapt to evolving needs and learn new systems, tools, and processes quickly