Assistant Facility Manager

Bayut; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading property portal in Saudi Arabia is seeking an experienced Facility Supervisor to ensure effective facility operations. Responsibilities include overseeing day-to-day operations, vendor management, and compliance with health and safety regulations. Ideal candidates should have proven experience in facility management, strong procurement skills, and the ability to support financial oversight and administrative tasks. This role offers a dynamic work environment and opportunities for career growth.

Qualifications

• Proven experience in facility management, overseeing operations and maintenance.
• Strong skills in vendor management and negotiations for contracts.
• Knowledge of health, safety, and environmental regulations.

Responsibilities

• Oversee day-to-day facility operations, including maintenance and repairs.
• Coordinate with vendors for facility-related tasks and manage relationships.
• Assist in administrative tasks and handle procurement processes efficiently.

Skills

Facility management

Vendor management

Procurement

Health and safety compliance

Financial oversight

Job description

Bayut is the number one property portal in the Kingdom, connecting millions of users across the country. We are committed to delivering the best online search experience. As part of Dubizzle Group, Bayut is alongside some of the strongest classifieds brands in the market. With a collective strength of 10 brands, we have more than 200 million monthly users that trust in our dedication to providing them with the best platform for their needs.

Bayut in Saudi is an integral part of the Dubizzle Group and is now looking to hire an experienced Facility Supervisor who will be responsible for ensuring the smooth operation of our facilities and providing comprehensive administrative support. Also, to oversee facility maintenance, manage administrative tasks, support procurement and foster a conducive work environment.

In this role you will:

Facility Management

• Oversee day-to-day facility operations, including maintenance, repairs, and space utilisation;
• Coordinate with vendors, contractors, and service providers for facility-related tasks;
• Conduct regular inspections to identify maintenance needs and address them promptly;
• Develop and implement strategies to optimise facility operations and ensure workplace safety.

Vendor Management

• Identify and evaluate potential suppliers, negotiate contracts, and manage vendor relationships to secure favourable terms and pricing.

Procurement and Inventory Management

• Handle procurement processes to maintain inventory levels and ensure monthly stock count;
• Track assets: Handing over, taking over of assets for new joiners /leavers;
• Ensure accurate records of store items, managing stock levels, and replenishing supplies;
• Coordinate with finance to process invoices and track expenses related to procurement.

Administrative Support

• Assist in administrative tasks, including managing correspondence, scheduling, and record-keeping;
• Handle office supplies, equipment inventory, and procurement processes efficiently;
• Support the development and implementation of administrative policies and procedures;
• Serve as a point of contact for internal and external queries, redirecting them appropriately.

Health and Safety Compliance

• Ensure compliance with health, safety, and environmental regulations;
• Participate in risk assessments, maintain records, and assist in emergency preparedness;
• Coordinate and participate in training sessions on safety protocols and emergency procedures.

Financial Oversight

• Support budget planning and monitoring for facility and administrative operations;
• Identify cost-effective solutions and contribute to cost-saving initiatives;
• Maintain accurate financial records and generate reports as required.