Administrator

ANDRITZ; Al Jubayl; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading engineering company in Saudi Arabia is looking for a detail-oriented professional to manage ERP systems and facilitate procurement processes. The role requires proficiency in English and hands-on experience with ERP systems, particularly Odoo. Responsibilities include maintaining customer and supplier records, processing orders and invoices through customer portals, and ensuring compliance with documentation requirements. Strong organizational skills and attention to detail are essential for success in this position.

Qualifications

• Must be proficient in reading, writing, and speaking English.
• Hands-on experience with ERP systems for data entry and transactions.
• Experience with customer portals like SABIC, Ma’aden, or Ariba is a bonus.

Responsibilities

• Create and maintain customer and supplier master records in ERP.
• Process customer POs and ensure accuracy of terms and delivery dates.
• Submit offers and invoices through customer portals.

Skills

English language proficiency

Hands-on experience in ERP systems

Odoo ERP experience

Experience with customer portals

Proficiency with Microsoft Office 365

Strong attention to detail

Tools

Odoo ERP

Microsoft Office 365

Job description

• Create and maintain customer and supplier master records in the ERP system.
• Create and maintain inventory items (item codes, descriptions, units, pricing, catalogs).
• Prepare and submit quotations; coordinate internal approvals as needed.
• Process customer POs, ensure accuracy of terms, pricing, and delivery dates.
• Create customer invoices; submit invoices via customer portals and track acceptance/status.
• Maintain orderly documentation and audit trails for all sales transactions.
• Procurement Cycle
• Prepare and send RFQs to suppliers; compare quotes (price, lead time, compliance).
• Create and issue supplier POs; follow up for order confirmation and delivery commitments.
• Coordinate delivery follow-up (logistics, receiving, GRN, discrepancies) in collaboration with warehouse/logistics.
• Process supplier invoices (3-way match: PO, delivery, invoice) for timely payment approvals.
• Portal Submissions & Compliance
• Submit offers, POs, delivery notes, and invoices through customer portals (e.g., SABIC, Ma’aden, Ariba).
• Verify portal requirements (attachments, tax info, PO references, shipping documents) and ensure compliance.
• Collaborate with Sales, Procurement, Finance, Logistics, and QA for seamless operations.
• Escalate issues (pricing, delivery delays, portal rejections) and drive resolution.

Required Qualifications

• English language proficiency (Must)—professional reading, writing, and speaking.
• Hands‑on experience in ERP systems (data entry, transactions, reporting).
• Odoo ERP experience is a strong advantage.
• Experience with customer portals (preferably SABIC, Ma’aden, Ariba) is a bonus.
• Proficiency with Microsoft Office 365 (Outlook, Excel, Word, Teams, SharePoint/OneDrive).
• Strong attention to detail, data accuracy, and deadline orientation.

Core Skills

• ERP data integrity and transaction accuracy.
• Portal navigation and compliance (document control, status tracking).
• Communication & coordination across internal and external stakeholders.
• Basic Excel skills for reconciliation and reporting.
• Time management and multitasking in a high‑volume environment.