Administrative Specialist

Procurement Hub; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Procurement Hub in Riyadh is seeking an experienced administrative professional to provide day-to-day support to a government entity. You will manage correspondence, organize records, coordinate meetings, and prepare agendas and minutes.

You will also analyze data in Excel and create dashboards in Power BI, supporting reports and documents while ensuring confidentiality and effective collaboration with internal teams and external stakeholders.

Qualifications

• Minimum 2 years of experience in administrative work or a related field.
• Experience working in or with government entities is preferred.
• Proficiency in Microsoft Word, PowerPoint, and Outlook.

Responsibilities

• Provide day-to-day administrative support to the assigned government entity.
• Manage incoming and outgoing correspondence, and follow upon transactions through government administrative systems.
• Organize, archive, and maintain physical and electronic files and records.
• Schedule and coordinate meetings, prepare agendas, and document minutes of meetings.
• Follow up on the implementation of decisions, action items, and administrative procedures.
• Collect, organize, and analyze data using Microsoft Excel.
• Prepare periodic reports and interactive dashboards using Power BI.
• Prepare letters, memos, presentations, and official documents.
• Coordinate with internal departments and external stakeholders to ensure smooth workflow.
• Support continuous improvement of administrative processes and procedures.

Education

Bachelor's degree in Business Administration, Public Administration, Office Management, or a related field

Tools

Power BI

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Qualifications

Bachelor's degree in Business Administration, PublicAdministration, Office Management, or a related field.

Key Responsibilities

Provide day-to-day administrative support to the assignedgovernment entity.

Manage incoming and outgoing correspondence, and follow upon transactions through government administrative systems.

Organize, archive, and maintain physical and electronicfiles and records.

Schedule and coordinate meetings, prepare agendas, anddocument minutes of meetings.

Follow up on the implementation of decisions, action items,and administrative procedures.

Collect, organize, and analyze data using Microsoft Excel.

Prepare periodic reports and interactive dashboards usingPower BI.

Prepare letters, memos, presentations, and officialdocuments.

Coordinate with internal departments and externalstakeholders to ensure smooth workflow.

Support continuous improvement of administrative processesand procedures.

Requirements

Minimum 2 years of experience in administrative work or arelated field.

Experience working in or with government entities ispreferred.

Knowledge of Power BI for building reports and dashboards.

Proficiency in Microsoft Word, PowerPoint, and Outlook.

Strong organizational, time management, and follow-upskills.

Excellent written and verbal communication skills in Arabicand English.

Ability to handle confidential information withprofessionalism and discretion.