Administrative Coordinator: Ops, HR & Reporting

Legal Solution Company; Dhahran Compound; On-site; SAR 60,000 - 90,000; Full time

Job summary

Legal Solutions (LSL) is seeking an Administrative Coordinator to support the Office of the Director of Administration, Operations & Human Resources. The role emphasizes administrative coordination, management follow-up, reporting, and operational support, working closely with the Director and across HR, Corporate Communications, and Operations.

The successful candidate will track decisions, actions, agendas, and deadlines, prepare regular reports, and maintain confidential records.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
• 2–4 years of relevant experience in administrative coordination or similar roles.
• Intermediate to advanced English proficiency, written and spoken.
• Strong MS Excel skills for data organization, trackers, and basic analysis.
• Proficiency with Microsoft Outlook and Word.

Responsibilities

• Follow up on management decisions and provide regular status updates to the Director.
• Maintain a structured tracker for action items, deadlines, responsibilities, pending matters, and completed tasks.
• Maintain and follow up on the Director's administrative agenda, meetings, deadlines, and action items.
• Prepare daily, weekly, and periodic administrative reports, management summaries, and follow-up updates.
• Collect updates from relevant departments and identify delays and pending actions.
• Support the Director in managing priorities, meetings, and key deadlines.
• Track action items from meetings and ensure timely follow-up.
• Serve as the first point of contact for clients, visitors, and candidates arriving at the office.
• Handle initial client intake and route requests through internal processes.
• Follow up on new client requests until transferred or escalated to management.
• Coordinate recruitment activities, interview documentation, and maintain recruitment records.
• Prepare attendance, leave, recruitment, and HR-related reports for management review.
• Coordinate with Corporate Communications, HR, and Operations on plans and actions.
• Prepare professional correspondence, meeting notes, and draft communications.
• Maintain accurate records and confidentiality of follow-ups and administrative matters.

Skills

Follow-up & task-tracking

Organization & time management

Attention to detail

Communication skills

Client-facing skills

Report-writing

Confidentiality & discretion

Education

Diploma or Bachelor's degree in Business Administration / related field

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Legal Solutions (LSL) is seeking an Administrative Coordinator to support the Office of the Director of Administration, Operations & Human Resources. The role emphasizes administrative coordination, management follow-up, reporting, and operational support, working closely with the Director and across HR, Corporate Communications, and Operations.

The successful candidate will track decisions, actions, agendas, and deadlines, prepare regular reports, and maintain confidential records.