Administrative Assistant (Saudi National)

Parsons; Saudi Arabia; On-site; SAR 120,000 - 168,000; Full time

Job summary

Parsons is seeking an Administrative Assistant (Saudi National) to support project and unit operations. The role emphasizes data gathering, reporting, and archival work with precise documentation and timely communication.

You will consolidate data, verify invoices, review time reports, handle correspondence, and maintain files while coordinating space needs and assisting overhead budgeting for the unit and various projects.

Qualifications

• Diploma or bachelor's degree in a relevant field.
• At least 2 years of relevant work experience.
• Good general office-practice skills.
• Demonstrated keyboard proficiency and working knowledge of MS Windows and related software.

Responsibilities

• Gather statistics and data and consolidate into established reports for use within and outside the unit.
• Verify collected data, such as matching supplier invoices against file copies.
• Review time reports to verify hours worked and Job Number/WBS charges.
• Prepare general correspondence and maintain general files.
• Answer telephone calls, relay messages, and handle mail distribution.
• Coordinate space and staffing reports for the unit and multiple projects.

Skills

General office skills

Data entry

Microsoft Office

Communication skills

Attention to detail

Education

Diploma or Bachelor's degree in a relevant field

Tools

Microsoft Word

Spreadsheet software (Excel)

Database software

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Parsons is looking for an amazingly talented Administrative Assistant (Saudi National) to join Parsons!

Job Description:

What You'll Be Doing:

• Gather statistics and general data, and review and consolidate this information into established reports for use within and outside the unit. Reports may be presented in spreadsheet, graphical, or narrative formats.
• Verify collected data, such as matching supplier invoices against file copies.
• Review time reports to verify the accuracy of hours worked and Job Number/WBS charges. Follow up to ensure the timely processing of corrections.
• Prepare general correspondence and maintain general files.
• Answer telephone calls, take and relay messages, and receive, sort, and distribute mail.
• Establish and maintain equipment records, including logs of equipment service dates.
• Obtain basic data for the preparation of the unit's overhead budget and prepare related recurring reports.
• Coordinate physical-space requirements for the assigned unit. Periodically prepare occupancy reports by project or gather information to complete staffing reports for the unit and/or multiple projects, as directed by the immediate supervisor.
• Perform other responsibilities associated with this position, as appropriate.

Required Qualifications :

• Diploma or bachelor's degree in a relevant field.
• At least 2 years of relevant work experience.
• Good general office-practice skills.
• Demonstrated keyboard proficiency and working knowledge of Microsoft Windows and related word-processing, spreadsheet, and database software.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next