Administrative Assistant - Pakistani Nationals Only

ConFlip; Medina; On-site; SAR 33,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Annual leave

Job summary

ConFlip in Medina, Saudi Arabia, is seeking an Administrative Assistant who is highly organized and detail‑oriented to support multiple departments in a busy office. You will manage executive calendars, answer calls and emails, prepare memos and presentations, organize files, and assist with meetings and vendor coordination.

Requirements: Pakistani nationality with valid residence, a high school diploma or equivalent, excellent English, Microsoft Office proficiency, and the ability to work

Qualifications

• Pakistani national with valid residence permit in Saudi Arabia.
• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as administrative assistant or similar role.
• Excellent English communication (verbal and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Strong organizational skills with the ability to prioritize tasks.
• Familiarity with basic accounting principles preferred.

Responsibilities

• Manage executive calendars and travel arrangements.
• Answer calls, take messages, and manage emails.
• Prepare memos, reports, and other documents.
• Organize physical and electronic files.
• Assist in presentations and meeting materials.
• Conduct research as directed by management.
• Coordinate with vendors for supplies and services.
• Monitor office expenses and process invoices.
• Greet visitors and direct them as needed.
• Assist in organizing company events or meetings.

Skills

English communication

Organizational skills

Independent work

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Job description

Administrative assistant vacancy in Medina Saudi Arabia

Administrative Assistant - Pakistani Nationals Only

Our company is seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This position is only open to candidates who are Pakistani nationals, as we require someone with a strong understanding of the local culture and customs.

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office in Medina, Saudi Arabia. You will be responsible for providing administrative support to various departments and assisting with daily office tasks.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Answer and direct phone calls, take messages, and respond to emails.
• Prepare and distribute correspondence, memos, reports, and other documents as needed.
• Organize and maintain physical and electronic files.
• Assist in the preparation of presentations, reports, and other materials for meetings or events.
• Conduct research on various topics as assigned by management.
• Coordinate with external vendors for office supplies and other services.
• Monitor office expenses and handle invoices for payment.
• Greet visitors and provide them with information or direct them to the appropriate person.
• Assist in organizing company events or meetings.

Requirements

• Must be a Pakistani national with a valid residence permit in Saudi Arabia.
• High school diploma or equivalent; additional education or certification is a plus.
• Proven experience as an administrative assistant or similar role.
• Excellent communication skills in English (verbal and written).
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Familiarity with basic accounting principles is preferred.

This is a full-time position based in our office in Medina. Our working hours are from Sunday to Thursday from 8 am to 5 pm. The successful candidate may occasionally be required to work outside of regular business hours to assist with special projects or events.

We offer a competitive salary and benefits package, including medical insurance and annual leave.