Administrative Assistant

Alsultan Hospitality; Jeddah; Vor Ort; SAR 60.000 - 90.000; Vollzeit

Zusammenfassung

Sharbatly Village in Jeddah seeks a dedicated Administrative Assistant to support daily clerical tasks on-site. You will manage correspondence, answer calls, schedule appointments, and maintain records while assisting managers and teams with document preparation and coordination.

The role requires strong organizational skills, excellent phone etiquette, and experience in executive support. A business administration diploma or degree is preferred, with hospitality experience a plus.

Qualifikationen

• Strong administrative and clerical skills for managing office tasks, documentation, and schedules.
• Excellent phone etiquette and communication to interact with residents, visitors, and internal teams.
• Experience in executive administrative assistance or supporting managers/leadership.
• Proficiency with common office software and basic data entry skills.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Service-oriented mindset and ability to work with diverse colleagues and residents.
• Diploma or Bachelor's in business administration; hospitality experience is a plus.

Aufgaben

• Handle daily clerical tasks and office support.
• Manage correspondence, answer and direct phone calls, schedule appointments, and maintain files.
• Support managers and team members with document preparation, data entry, and meeting coordination.
• Greet visitors and provide information about services and facilities.
• Ensure office is organized and running efficiently; collaborate with departments and adhere to policies.

Kenntnisse

Administrative Skills

Phone Etiquette

Executive Support

Office Software

Organization

Service Mindset

Industry Knowledge

Ausbildung

Diploma or Bachelors in Business Admin

Tools

MS Word

MS Excel

Email

Jobbeschreibung

Company Description

Sharbatly Village is the largest private residential compound in Jeddah, located on Prince Mitaab Street, about ten minutes from the International Airport. The community spans over half a million square meters and includes more than 1,200 villas with private walled gardens, ranging from one to six bedrooms. Residents can choose from furnished or unfurnished properties with packages designed for different budgets and preferences. A modern Community Center and Health Club offer facilities such as an internet corner, aerobics studio, gymnasium, lounge, conference room, library, multi-purpose room, and on‑site travel services. Additional recreation centers provide a wide range of indoor and outdoor activities, including squash courts, swimming pools, playgrounds, tennis and basketball courts, a football pitch, and a games room for youth and families.

Role Description

This full‑time Administrative Assistant role is based on‑site in Jeddah at Sharbatly Village. The Administrative Assistant will handle daily clerical and office support tasks, including managing correspondence, answering and directing phone calls, scheduling appointments, and maintaining files and records. The role involves supporting managers and team members with document preparation, data entry, meeting coordination, and follow‑up on routine administrative requests. The Administrative Assistant will also greet visitors, provide information about services and facilities, and ensure that the office environment is organized and efficiently run. Collaboration with other departments and adherence to internal policies and procedures are key aspects of this position.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills for managing office tasks, documentation, and schedules.
• Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with residents, visitors, and internal teams.
• Candidates should possess experience in Executive Administrative Assistance or similar roles supporting managers or leadership.
• Candidates should possess proficiency with common office software (e.g., word processing, spreadsheets, email) and basic data entry skills.
• Candidates should possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.
• Candidates should possess a service‑oriented mindset and the ability to work collaboratively with diverse colleagues and residents.
• Relevant diploma or bachelor's degree in business administration or a related field is preferred; prior experience in residential or hospitality environments is an advantage.