Admin support officer at Hitachi Energy

Hitachi Energy Ltd.; Jeddah; On-site; SAR 89,000 - 134,000; Full time

Job summary

Hitachi Energy Ltd. in Jeddah is seeking an on-site Administration & Facilities professional to coordinate daily office operations, security, and reception activities. The role covers visitor management, mail handling, inventory for the reception area, and supporting canteen and event arrangements.

The ideal candidate will supervise admin workflows and assist in supplier invoicing, with a focus on efficiency and compliance with company policies.

Responsibilities

• Coordinate office activities to ensure efficiency and policy compliance.
• Monitor visitor access and maintain security awareness; assist with reception duties.
• Manage mail, deliveries and shipments; answer calls and provide information as needed.
• Oversee canteen and kitchen supplies, organize with suppliers; process invoices.
• Assist admin manager and finance with supplier invoices and monthly payments.
• Arrange meeting rooms and events; support travel and transport logistics.

Job description

This Full time on site position offers great opportunities for career growth.

• Location: Jeddah, Maddinah, Saudi Arabia
• Job ID: R0146264
• Date Posted: 2026-09-28
• Company Name: HITACHI ENERGY LTD
• Profession (Job Category): Administration & Facilities
• Job Schedule: Full time
• Remote: No

Job Description

Coordinating office activities and operations to secure efficiency and compliance to company policies Monitor visitor access and maintain security awareness. Coordinate with Security for the registration of the visitors Control inventory relevant to reception area. Receive and sort mail & Fax and deliveries. Answer telephone, screen and direct calls and Provide information to if require. Take and relay shipments from DHL and TNT Supervise the activity of clinic and request the medical items. Greet persons entering organization Direct persons to correct destination Deal with queries from the public and customers Schedule appointments for the visitors Monitor and maintain office equipment ( Fax , copy machine) Tidy and maintain the reception area Keep visitors record Coordinating office activities and operations to secure efficiency and compliance to company policies. Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action. Handle & Control office supplies requisition in coordination W/ SCM. Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers. Assisting the Reception area in attending & answering income calls and sending faxes. Implement accurate filing, documentation controls, archiving for Admin activity's. Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance. Supervise the transportation request and organize the driver's dispatch Supervise and request Kitchen Supplies Coordination with the regional Admin staff when required. Process of Individual Telephone Bill Payment Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well Receive and review for hotels invoices, rent-a -car invoices, compounds invoices Case by case study for top confidential cases which referred by Hitachi management for evaluation. Prepare the monthly payment requests for Canteen subsid

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.