Admin Manager

KANZ; Saudi Arabia; On-site; SAR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Supportive work environment

Job summary

Alalamain Advanced Montessori is seeking a proactive Administrative Manager to oversee daily office operations and ensure compliance with regulations and policies. The role includes supervising admin staff, managing budgets, and coordinating with Head Office on finances and refunds.

The candidate will also support digital marketing efforts, manage parent communications, and uphold high standards of childcare operations in a busy nursery environment.

Qualifications

• Bachelor's degree or equivalent; administration experience is preferred.
• Strong communication and organizational abilities are essential.
• Ability to handle confidential information with professionalism.

Responsibilities

• Ensure compliance with laws, regulations, and company policies.
• Maintain a well-organized nursery office/reception.
• Manage invoices and coordinate with Head Office for payments and refunds.
• Coordinate administrative systems, policies, and procedures.
• Supervise and train admin staff and monitor attendance.

Skills

Communication

Organizational skills

Problem-solving

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Alalamain Advanced Montessori is a nurturing and innovative kindergarten dedicated to providing a high-quality early childhood education. We focus on fostering a love of learning in a supportive environment, promoting the development of each child’s unique potential.

Administrative Management

• Ensure compliance with laws, regulations, and company policies.
• Maintaining a well-organized and tidy nursery office/reception
• Sending authorized invoices to Head Office for payment. Applying to Head Office for authorized refunds.
• Coordinate administrative systems, policies, and procedures.
• Supervise and train admin staff.
• Handle correspondence, record-keeping, and inventory management.
• Manage budgets and identify cost-saving opportunities.

Digital Marketing

• Manage social media accounts, including Snapchat and TikTok.
• Post daily updates and connect with relevant groups.
• Develop and execute digital marketing strategies to enhance the nursery’s online presence by coordinating with our Digital Marketing Manager.

Communication and Liaison

• Welcome parents, children, and visitors warmly.
• Communicate effectively in person, writing, and on the phone.
• Maintain confidentiality and professionalism.
• Manage ClassDojo for parent communication.

Operational Support

• Understand how to use a fire hose and how to conduct a fire line up of the yard if a fire breaks out.
• Supports the Head Teacher and her team to allow them to achieve high standards of childcare.
• To ensure all parents pay in advance for programs, sessions booked or used.
• Always revert to owners for any accidents or bad conduct on staff.
• Do not allow parties, food or any unplanned or unapproved celebrations in the Nursery including Birth Days, Music or other non-Islamic events.
• Monitoring weather conditions and paying special attention to hot or cold temperatures and providing guidance on time (for example, banning children from play time if it is a dusty weather)
• Maintain a pool of candidates to cover in the case of absent staff or coordinate and engage in lessons personally if no one is available to assure smooth operations.
• Provide and ensure staff follow guidelines in the emergency of no staff and properly utilize the onboard resources efficiently to make the day a success.
• Creating staff work checklists and delegating duties.
• Creating attractive garden and plant displays
• Ensure timely fee payments and manage invoices.
• Monitor staff attendance and maintain records.
• Enforce health and safety regulations.
• Address and resolve parental complaints by coordinating with Owner

Strategic Planning and Compliance

• Develop long-term plans for nursery growth.
• Ensure compliance with laws and regulations.
• Attract and retain students through effective marketing.

* Must be saudi citizen

Education:
Bachelor’s degree or equivalent; additional qualifications in
administration or related fields are a plus.

Experience:
Previous experience in an administrative role, preferably in an
educational setting.

Skills:
Proficiency in Microsoft Office and online systems.
Excellent communication and organizational skills.
Ability to handle sensitive information with confidentiality.
Strong problem-solving abilities.

Personal Attributes:
Team Player: Collaborative and supportive.
Customer-Oriented: Focused on providing the best experience for
students and families.
Professional: Maintains a high standard of professionalism and
punctuality.

• Competitive salary and benefits package.
• Supportive and collaborative work environment.