School Registrar

Aldenham Prep Riyadh; Riyadh; On-site; SAR 18,000 - 25,000; Full time

Job summary

A leading private school in Riyadh is seeking a School Registrar to oversee admissions, pupil record-keeping, and compliance with educational regulations. The ideal candidate will have at least 3 years of experience in a similar role, strong organizational skills, and fluency in English, with a preference for Arabic speakers. This full-time position operates Sunday to Thursday, requiring dedication to supporting student welfare in a multicultural environment.

Qualifications

• Minimum 3 years in a registrar or school administrative role, ideally in a British curriculum setting.
• Familiarity with MIS systems, Saudi Ministry procedures, and international school environments.

Responsibilities

• Manage the entire admissions process from enquiry to enrolment.
• Ensure secure and accurate pupil records in line with GDPR and Saudi data privacy laws.
• Serve as the first point of contact for admissions enquiries.
• Provide support during inspections and accreditation visits.

Skills

Excellent written and spoken English

Strong organisation

Attention to detail

Discretion in handling sensitive data

Proficiency in Arabic

Education

Bachelor’s degree in administration, Education or a related field

Certification in school administration or records management

Job description

Overview

Role: School Registrar   Location: Aldenham Prep School Riyadh   Department: Administration   Contract Type: Full-time   Reports to: Headmaster

Aldenham Prep Riyadh offers a premium British-style education rooted in the values of Aldenham School UK, with a strong focus on academic excellence, character development, and cultural sensitivity. We are currently seeking a highly organised and detail-oriented School Registrar to join our Administration Team.

Position Overview

The School Registrar plays a key role in managing all aspects of admissions, enrolment, and pupil record-keeping. You will ensure that our procedures comply with the British curriculum framework, Saudi Ministry of Education regulations, and international accreditation standards (e.g., BSO and COBIS). This is a vital role that supports both the strategic and operational needs of the school.

Responsibilities

Admissions & Enrolment

• Manage the entire admissions process from enquiry to enrolment.
• Coordinate school tours, entrance assessments, and interviews.
• Support the Headmaster in entry decisions; prepare offer letters and contracts.
• Maintain accurate admissions records and generate related reports.

Pupil Records & Data Management

• Ensure secure and accurate pupil records in line with GDPR, Saudi data privacy laws, and BSO standards.
• Administer and maintain the school’s Management Information System (MIS).
• Prepare regular data reports for internal use and external authorities.
• Ensure full compliance with Saudi Ministry of Education requirements.
• Manage documentation for pupil visas, Iqama applications, and other approvals.
• Stay updated on local and international compliance changes and advise leadership accordingly.

Communication & Support

• Serve as the first point of contact for admissions enquiries.
• Collaborate with the Marketing team on admissions events and materials.
• Provide support during inspections and accreditation visits (BSO, COBIS).

Additional Duties

• Perform other responsibilities as reasonably requested by the Headmaster.

Candidate Profile

Qualifications

• Required: Bachelor’s degree in administration, Education or a related field.
• Preferred: Certification in school administration, records management, or data systems.

Experience

• Required: Minimum 3 years in a registrar or school administrative role, ideally within a British curriculum setting.
• Preferred: Familiarity with MIS systems, Saudi Ministry procedures, and international school environments.

Skills

• Excellent written and spoken English.
• Strong organisation, accuracy, and attention to detail.
• Discretion and confidentiality in handling sensitive data.
• Ability to meet tight deadlines and work under pressure.
• Bonus: Proficiency in Arabic and ability to prepare and present analytical reports.

Personal Attributes

• Professional, courteous, and culturally sensitive.
• Flexible, proactive, and resilient.
• Committed to pupil welfare and safeguarding.

Working Conditions

• Based at our Riyadh campus, working Sunday to Thursday.
• Occasional evening or weekend work required for events or compliance-related activities.

How to Apply

If you're a dedicated professional ready to contribute to a thriving international school environment, we’d love to hear from you!