Admin Coordinator - Heavy Equipment Registration and Inspection at TÜV SÜD

TÜV SÜD; Riyadh; On-site; SAR 67,000 - 112,000; Full time

Job summary

TÜV SÜD for Safety Engineering LLC is seeking an Admin Coordinator to manage heavy equipment registration and inspection coordination in Riyadh. You will receive requests, verify documents, and schedule inspections while coordinating with clients, authorities, and internal teams.

The role requires strong organizational and communication skills, with a focus on reporting and documentation. The position is full-time, on-site, with potential for growth within corporate functions and business

Qualifications

• Diploma or degree in Business Administration, Office Administration, Logistics, or a related field.
• Experience in administrative coordination or similar role preferred.
• Strong organizational and follow-up skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Responsibilities

• Receive and review heavy equipment registration requests from SASO and the HERC Center.
• Coordinate inspection appointments for heavy equipment.
• Verify equipment details, ownership documents, identification numbers, and supporting paperwork.
• Communicate with clients, government authorities, inspection centers, and internal departments.
• Track the status of each registration and inspection request.
• Follow up on pending applications, missing documents, inspection results, and approvals.
• Maintain accurate records of equipment registrations, appointments, certificates, and correspondence.
• Inform relevant departments and clients about appointment dates, required documents, and process updates.
• Prepare regular reports on submitted requests, completed inspections, pending cases, and rejected applications.
• Handle administrative correspondence, emails, calls, and document filing.
• Escalate delays, document issues, or compliance concerns to management.

Skills

Organizational skills

Communication skills

Coordination with clients

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Excel

Word

Outlook

Job description

Admin Coordinator - Heavy Equipment Registration and Inspection at TÜV SÜD in الرياض, S01, SA

This Full time on site position offers great opportunities for career growth.

Your Tasks

• Receive and review heavy equipment registration requests from SASO and the HERC Center.
• Coordinate inspection appointments for heavy equipment.
• Verify equipment details, ownership documents, identification numbers, and supporting paperwork.
• Communicate with clients, government authorities, inspection centers, and internal departments.
• Track the status of each registration and inspection request.
• Follow up on pending applications, missing documents, inspection results, and approvals.
• Maintain accurate records of equipment registrations, appointments, certificates, and correspondence.
• Inform relevant departments and clients about appointment dates, required documents, and process updates.
• Prepare regular reports on submitted requests, completed inspections, pending cases, and rejected applications.
• Handle administrative correspondence, emails, calls, and document filing.
• Escalate delays, document issues, or compliance concerns to management.

Your Qualification

• Diploma or bachelor’s degree in Business Administration, Office Administration, Logistics, or a related field.
• Previous experience in administrative coordination, equipment registration, inspection coordination, or a similar role is preferred.
• Strong organizational and follow-up skills.
• Strong communication and coordination skills with clients, government authorities, and internal stakeholders.
• Good reporting, record-keeping, and documentation skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.

Work Area: Corporate Functions & Business Support

Country/Region: Saudi Arabia

Job Location: Ar‑Riyāḍ

Working Model: Home-Office

Employment Type: Full time / regular

Company: TUV SUD for Safety Engineering LLC

Org Unit Code: AM

Requisition ID: 7224

Duration in months (if limited contract): open