Admin Assistant, ITP Saudi

ITP Media Group; Riyadh Region; On-site; SAR 60,000 - 90,000; Full time

Job summary

ITP Media Group in Riyadh is seeking an Admin Assistant to provide comprehensive administrative and operational support to the Saudi office. You will help coordinate workflows, prepare commercial materials, maintain CRM records, and support reporting and accounting tasks across multiple brands.

The role involves assisting with day-to-day account administration, projects, events, and activations, while ensuring high service standards through effective client communication.

Qualifications

• Provide admin support to ITP Saudi team including docs, scheduling, reporting.
• Prepare commercial materials such as proposals, presentations, booking forms, and contracts for sales teams.
• Maintain accurate sales records, CRM updates, and client databases.
• Sourcing, organising, and synthesising information from internal systems and stakeholders.

Responsibilities

• Coordinate day-to-day account administration across teams.
• Assist during peak periods, leave cover, or high-volume cycles.
• Plan and administer ITP Saudi projects, events, awards, and activations.
• Communicate with clients and follow up to ensure service standards.

Skills

Administrative support

Documentation

Scheduling

Reporting

CRM updates

Project coordination

Client communication

Tools

Trello

Zoho

Google Drive

Magnet

CRM tools

Job description

ITP Media Group is one of the Middle East’s leading media companies, with a portfolio of more than 80 brands. We deliver quality, real-time content to our audiences, viewers, delegates, and guests through digital platforms, print, events, awards, video content, social media platforms, and influencer networks. Our brands include major names such as Time Out, Arabian Business, Harper’s Bazaar, Construction Week, and Grazia.

Role Summary:

As an Admin Assistant for ITP Saudi, you will provide comprehensive administrative and operational support to the Saudi office. The role will support the wider office functions across ITP’s portfolio of brands, ensuring efficient workflow management, accurate reporting, and smooth coordination between internal teams, clients, and stakeholders.

Requirements:

Knowledge and Proficiency:

• Proficient in providing administrative support to the ITP Saudi team, including documentation, scheduling, reporting, and general administration.
• Skilled in preparing commercial materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.
• Proficient in maintaining accurate sales records, CRM updates, and client databases.
• Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.
• Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).
• Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).
• Proficient in supporting month-end closing processes, reporting, and revenue tracking.
• Proficient in assisting with post-campaign reporting and analysis for advertisers and partners.

For Project and Account Support:

• Supporting the relevant commercial teams with day-to-day account administration and acting as a key point of coordination between internal departments.
• Assisting the team during peak periods, leave cover, or high-volume commercial cycles as required.
• Supporting the planning, coordination, and administration of ITP Saudi projects, events, awards, and activations as required.
• Assisting with client communication, follow-ups, and internal coordination to ensure high service standards.