Admin Assistant

Blue Ocean Academy; Riyadh; On-site; SAR 50,000 - 80,000; Full time

Job summary

A leading educational organization in Riyadh seeks an Administrative Coordinator to support its sales team. The ideal candidate will have a Bachelor's degree in a relevant field, proficiency in MS Office, and experience in administrative roles. Responsibilities include organizing schedules, maintaining databases, and enhancing client interactions to ensure high customer satisfaction. This role requires excellent organizational and communication skills alongside bilingual proficiency.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or a related field is preferred.
• 2-3 years of experience in administrative roles are mandatory.
• Bilingual proficiency in Arabic and English is a plus.

Responsibilities

• Provide administrative and operational support to the sales team.
• Handle incoming and outgoing couriers and ensure timely dispatch.
• Maintain and update internal databases and CRM systems.

Skills

Organizational Skills

Communication

Multitasking

Education

Bachelor’s degree in Business Administration

Tools

MS Office Suite

CRM software

Job description

Riyadh, Saudi Arabia | Posted on 29/03/2025

Blue Ocean Corporation is a leading conglomerate and world leader in driving continuous growth and transformation across a multitude of industries and sectors. Our commitment to quality, innovation, and client satisfaction has propelled us to the forefront of the Consulting, Training and Conferences landscapes.

From our humble beginnings to our present status as a global market leader, we take pride in our global footprint, and the transformative impact we have had on industries.

With over 25+ years of excellence in accelerating careers and transforming organizations, we are a trusted partner for our B2B and B2C clients.

Job Description

• Provide administrative and operationalsupport to the sales team, ensuring seamless coordination between clients,trainers, and internal teams.
• Handle incoming and outgoing couriers,ensuring timely dispatch and tracking of documents, training materials, andessential packages.
• Maintain and update internal databases andCRM systems, ensuring accurate and up-to-date information regarding theirskills, certifications, and availability.
• Assist in processing sales orders relatedto training sessions, ensuring proper documentation, follow-up, and timelyexecution.
• Prepare training schedules, contracts,proposals, and reports using MS Office (Excel, Word, PowerPoint, Outlook)
• Ensure timely follow-up on client requests,quotations, and feedback, ensuring a high level of customer satisfaction.
• Organize and maintain all relevant salesand trainer-related documentation, ensuring it is easily accessible for futurereference.
• Ensure all trainer and client interactions,schedules, and feedback are accurately recorded in the CRM system to streamlineoperations.
  

Requirements

• Bachelor’s degree in BusinessAdministration, Marketing, or a related field is preferred.
  
• Bilingual proficiency in Arabic and English(both written and verbal) is a plus.
  
• Proficiency in MS Office Suite (Excel,Word, PowerPoint, Outlook) is essential.
  
• Experience with CRM software (e.g.,Salesforce, Zoho) is a plus.
  
• 2-3 years of experience in admincoordination, or administrative roles are mandatory.
  
• Strong organizational and multitaskingabilities with great attention to detail.
  
• Excellent communication and interpersonalskills for handling clients and vendors
  
• Ability to manage time effectively andhandle competing priorities.