Admin Assistant, ITP Saudi

ITP Media Group; Riyadh; On-site; SAR 67,000 - 100,000; Full time

Job summary

ITP Saudi, part of ITP Media Group, seeks an Admin Assistant to provide comprehensive administrative and operational support for the Saudi office in Riyadh. You will assist with documentation, scheduling, reporting, and CRM tasks while coordinating with internal teams, clients, and stakeholders.

You will help prepare commercial materials, maintain sales records, and support month-end processes, ensuring accuracy and timely communication across brands including Time Out, Arabian Business and more.

Qualifications

• Experience providing administrative support and coordinating documentation.
• Ability to prepare commercial materials like proposals and presentations.
• Experience updating sales records and client CRM databases.
• Ability to gather, organise and synthesise information from multiple systems.
• Familiarity with Trello, Zoho, Google Drive and related CRM tools.

Responsibilities

• Provide administrative and operational support to the Saudi office.
• Coordinate day-to-day account administration across commercial teams.
• Assist with planning, coordination and administration of projects, events, and activations.
• Support client communication, follow-ups and internal coordination to ensure service standards.

Skills

Documentation

Scheduling

Reporting

CRM updates

Sales proposals

Presentations

Booking forms

Contracts

CRM tools

Tools

Trello

Zoho

Google Drive

Magnet

CRM tools

Job description

ITP Media Group is one of the Middle East’s leading media companies, with a portfolio of more than 80 brands. We deliver quality, real-time content to our audiences, viewers, delegates, and guests through digital platforms, print, events, awards, video content, social media platforms, and influencer networks. Our brands include major names such as Time Out, Arabian Business, Harper’s Bazaar, Construction Week, and Grazia.

Role Summary

As an Admin Assistant for ITP Saudi, you will provide comprehensive administrative and operational support to the Saudi office. The role will support the wider office functions across ITP’s portfolio of brands, ensuring efficient workflow management, accurate reporting, and smooth coordination between internal teams, clients, and stakeholders.

Requirements

Knowledge and Proficiency

• Proficient in providing administrative support to the ITP Saudi team, including documentation, scheduling, reporting, and general administration.
• Skilled in preparing commercial materials such as proposals, presentations, booking forms, and contracts as directed by the sales team.
• Proficient in maintaining accurate sales records, CRM updates, and client databases.
• Skilled in sourcing, organising, and synthesising information from multiple internal systems and stakeholders.
• Knowledge of internal systems such as Trello, Zoho, Google Drive, Magnet, and CRM tools (training provided).
• Knowledge of internal order approval processes, paperwork requirements, and key internal contacts (training provided).
• Proficient in supporting month-end closing processes, reporting, and revenue tracking.
• Proficient in assisting with post-campaign reporting and analysis for advertisers and partners.

For Project and Account Support

• Supporting the relevant commercial teams with day-to-day account administration and acting as a key point of coordination between internal departments.
• Assisting the team during peak periods, leave cover, or high-volume commercial cycles as required.
• Supporting the planning, coordination, and administration of ITP Saudi projects, events, awards, and activations as required.
• Assisting with client communication, follow-ups, and internal coordination to ensure high service standards.