Senior Executive Assistant to Chief Administration Officer

Advanced Search Group; Doha; On-site; QAR 180,000 - 320,000; Full time

Job summary

Advanced Search Group seeks an organized Executive Assistant to support the Chief Administration Officer and the Shared Division. You will manage schedules, travel, and communications, coordinating with internal teams, government authorities, and external vendors to ensure smooth operations.

You will prepare agendas, minutes, and materials, handle confidential documentation, and assist with projects, events, and policy improvements across departments.

Qualifications

• Bachelor's degree in Business Administration from a reputable university.
• At least 8 years of experience in administrative roles within large companies, including at least 3 years in progressively responsible positions.
• Strong organizational and time management skills for coordinating executive schedules and travel.
• Excellent verbal and written communication for reports, presentations, and formal correspondence.
• High integrity, professionalism, and extreme attention to detail.

Responsibilities

• Manage executive schedules and travel arrangements for the Chief Administration Officer.
• Prepare, edit, and coordinate correspondence, presentations, and meeting agendas; distribute materials timely.
• Facilitate seamless internal and external communications with departments, authorities, and vendors.
• Prepare meetings with scheduling, logistics, minutes, and action-item tracking.
• Maintain official documents and records with confidentiality and controlled access.
• Support project management, office management, and coordination of events, workshops, and trainings.
• Contribute to development and implementation of administrative policies and SOPs to improve efficiency.

Skills

Organizational skills

Time management

Communication skills

Meeting coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Calendar management software

Job description

Advanced Search Group seeks an organized Executive Assistant to support the Chief Administration Officer and the Shared Division. You will manage schedules, travel, and communications, coordinating with internal teams, government authorities, and external vendors to ensure smooth operations.

You will prepare agendas, minutes, and materials, handle confidential documentation, and assist with projects, events, and policy improvements across departments.