Administrative Assistant

Client of Brunel; Doha; On-site; QAR 78,000 - 112,000; Full time

Job summary

Client of Brunel seeks an experienced administrative professional to support daily operations in Doha. You will manage calls, mails, and faxes, maintain calendars, arrange meetings, and prepare agendas and minutes.

You will also handle word-processing, spreadsheets, and presentations, and assist with travel arrangements, purchasing, and document control. The role requires 4–5 years of admin experience, strong communication skills, and a detail-oriented, proactive approach in a fast-paced

Qualifications

• Bachelor's Degree in any discipline, plus 4–5 years of admin experience.
• Customer-focused with strong verbal and written communication.
• Detail-oriented with ability to work independently or in a team.
• Strong organizational and multi-tasking abilities in demanding timelines.
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Attend and route incoming calls, mail, faxes and other correspondence.
• Maintain electronic calendar, schedule meetings and prepare agendas.
• Record and transcribe meeting minutes and disseminate information.
• Provide word-processing, spreadsheets and presentations support.
• Raise purchase requisitions and follow up on orders for timely delivery.
• Arrange travel logistics and compile expense reimbursements.
• Assist with filing, copies, scanning and document management.
• Provide cross-coverage within the team as needed.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

Multi-tasking

Time management

Teamwork

Education

Bachelor's degree

Tools

MS Office

Word

Excel

PowerPoint

Outlook

Job description

Screens attends and routes incoming calls requests mail faxes and other correspondence as appropriate Maintains electronic calendar schedules meetings undertakes room reservations prepares agendas records and transcribes the minutes of the meetings disseminating information and following up as required Provides word-processing spreadsheet and presentation services including proofreading preparing memos invoices notifications and other documentation Raises requests and carries out activities in the system pertaining to the operations of the division Undertakes filing copying binding scanning etc maintaining all documents in electronic and hard copy format Assist in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders Assists with arranging travel logistics itineraries accommodation conference registrations etc and compiles the expense claim reimbursements forms Checks the accuracy and submission of timesheets adhering to deadlines Assists in organizing office space ensuring appropriate equipment stationery supplies and materials are available and in working conditions Provides cross-coverage within the team as needed Perform other duties as assigned

Qualifications

• Bachelor's Degree in any discipline, preferably Administrative Sciences with 4 - 5 years of administrative experience.
• Customer-focused with strong verbal and written communication skills.
• Attention to detail with the ability to work independently and as part of a team.
• Good organizational skills and the ability to multi-task in demanding timeframes.
• Knowledgeable in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.