Executive Office Manager – Legal & Stakeholder Support

Confidential; Qatar; On-site; QAR 89,000 - 179,000; Full time

Job summary

Confidential is seeking an organized Office Manager to support senior leadership within our Legal function. You will coordinate executive calendars, prepare briefing materials, and act as a trusted single point of contact for internal and external stakeholders.

The role requires coordinating complex schedules, handling confidential information with discretion, and contributing to strategic initiatives and core operations in a fast-paced environment.

Qualifications

• Minimum 4 years of experience as an Office Manager or Executive Assistant.
• Bachelor's degree in Business Administration, Law, or a related field.
• Proven experience supporting senior executives (C-level preferred).
• Experience in legal practice is highly recommended.

Responsibilities

• Manage complex calendars, meetings, and communications for senior leadership.
• Coordinate internal and external meetings, including stakeholder engagement and follow-ups.
• Prepare high-quality presentations, correspondence, reports, and briefing materials.
• Handle confidential information with integrity and discretion.
• Serve as a central point of contact for internal teams, clients, and external stakeholders.
• Track and monitor communications, ensuring timely responses and proper follow-ups.
• Support engagement with prospective and existing stakeholders where required.
• Assist in execution of special projects, including research, analysis, and reporting.
• Prepare meeting minutes, monitor action items, and ensure timely completion.
• Support departmental operational plans and strategic initiatives.
• Coordinate participation in internal and external events.
• Manage travel, logistics, and related arrangements for leadership and team members.
• Organise team activities and ensure smooth execution of departmental requirements.

Skills

Organizational skills

Time management

English communication

Stakeholder management

MS Office

Independence

Discretion

Education

Bachelor's degree in Business Administration, Law, or related field

Tools

MS Office

Job description

Confidential is seeking an organized Office Manager to support senior leadership within our Legal function. You will coordinate executive calendars, prepare briefing materials, and act as a trusted single point of contact for internal and external stakeholders.

The role requires coordinating complex schedules, handling confidential information with discretion, and contributing to strategic initiatives and core operations in a fast-paced environment.