Strategic Executive Assistant to C‑Suite Leader

UrbaCon Contracting & Trading Company; Doha; On-site; QAR 150,000 - 230,000; Full time

Job summary

Bridge Holding is seeking an Executive Personal Assistant to support a senior executive across the enterprise. The role protects executive time, manages complex priorities and prepares decision-ready materials for cross-functional engagements in multiple time zones.

You will coordinate calendars, travel, and governance meetings, draft communications and maintain secure records, while ensuring high standards of discretion and professionalism across stakeholders and teams.

Qualifications

• Executive-office routines, calendar governance, priority management and administrative controls.
• Coordinate agendas, papers, approvals, decisions and action tracking across governance forums.
• Understand priorities, stakeholders and terminology to coordinate accurately without decision authority.
• Knowledge of secure records, access control, document handling and discretion.
• Produce polished communications and use productivity tools to improve speed and accuracy.

Responsibilities

• Own the executive's calendar and priorities, manage time zones and ensure timely communications of meetings and changes.
• Coordinate agendas, papers, approvals and follow-through for Board and cross-functional meetings; track deadlines and actions.
• Prepare briefing packs and decision-ready materials before engagements.
• Plan complex domestic and international travel including visas, logistics and visas; manage visits and stakeholder events with protocol.
• Draft, format and control executive correspondence, presentations and documents with proper versioning and storage rules.
• Serve as a professional point of coordination for executives, investors, partners and board members; maintain accurate contact records and escalate as needed.
• Handle confidential information with discretion and apply appropriate access and retention rules.
• Coordinate with the Office of the Chief of Staff and other teams to maintain seamless executive-office operations.
• Identify practical improvements to calendar, travel, meetings, and document-management processes using MS 365 and AI-enabled tools.

Skills

Executive Office Management

Governance & Meeting Support

Business & Stakeholder Awareness

Confidential Information Management

Executive Communication & Digital

Professional Discretion

Education

Bachelor's Degree in Business Administration or related field

Professional Qualification in related field

Job description

Bridge Holding is seeking an Executive Personal Assistant to support a senior executive across the enterprise. The role protects executive time, manages complex priorities and prepares decision-ready materials for cross-functional engagements in multiple time zones.

You will coordinate calendars, travel, and governance meetings, draft communications and maintain secure records, while ensuring high standards of discretion and professionalism across stakeholders and teams.