Executive Assistant to the CEO

OISSG; Doha; On-site; QAR 60,000 - 120,000; Full time

Job summary

OISSG in Doha, Qatar is seeking an Executive Administrative Assistant to provide direct administrative and executive support to the CEO Director. The role manages schedules, communications, meetings, travel, and confidential information.

The ideal candidate is highly organized, discreet, professional, and capable of juggling multiple priorities while partnering with internal teams and external stakeholders.

Qualifications

• Proven experience as an Executive Administrative Assistant, Executive Assistant, Executive Secretary, Personal Assistant, or similar role.
• Excellent organizational skills, strong memory, and high attention to detail.
• Good knowledge of office management systems and procedures.
• Excellent English communication skills, written and verbal.

Responsibilities

• Manage the CEO Director's calendar, appointments, meetings and daily schedule.
• Screen and manage emails, phone calls, correspondence and appointments.
• Coordinate business travel and related logistics, including flights, hotels, transportation itineraries and expense reports.
• Prepare, organize and maintain reports, presentations, documents and other executive materials.
• Handle confidential information with discretion and professionalism.
• Provide general office administration support and liaise with internal and external stakeholders.
• Assist with special projects by coordinating resources, deadlines and progress.

Skills

Executive support

Calendar management

Travel coordination

MS Office

English communication

Discretion & confidentiality

Tools

Microsoft Outlook

Excel

PowerPoint

Job description

Directly Reporting to the CEO Director

Location Doha Qatar On-Site

We are seeking a highly organized professional and detail-oriented Executive Administrative Assistant to provide direct administrative and executive support to the CEO Director. The successful candidate will be responsible for managing executive schedules and communications, coordinating meetings and business travel, handling confidential information and supporting various administrative and special projects. The ideal candidate should demonstrate excellent organizational skills, professionalism, discretion, and the ability to manage multiple priorities efficiently.

Key Responsibilities

• Manage the CEO Director's calendar, appointments, meetings and daily schedule
• Screen and manage emails, phone calls, correspondence and appointments
• Coordinate business travel and related logistics, including flights, hotels, transportation itineraries and expense reports
• Prepare, organize and maintain reports, presentations, documents and other executive materials
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Support general office administration, including office supplies and administrative processes
• Act as a professional liaison between the CEO Director and internal departments, clients, business partners and external stakeholders
• Assist with special projects by coordinating resources, monitoring deadlines and tracking progress
• Provide executive secretarial and general administrative support as required
• Perform other duties and administrative tasks as assigned by the CEO Director

Qualifications & Requirements

• Proven experience as an Executive Administrative Assistant, Executive Assistant, Executive Secretary, Personal Assistant, or in a similar position
• Excellent organizational skills, strong memory, and exceptional attention to detail
• Good knowledge of office management systems, procedures, and administrative practices
• Excellent working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent English communication skills, both written and verbal. Candidates from the Philippines are preferred
• Strong planning, time-management, and organizational skills
• Comfortable using modern office technology, applications, and communication tools
• Ability to multitask, prioritize responsibilities, and work effectively under pressure
• High level of professionalism, discretion, confidentiality, and integrity
• Ability to work independently while also collaborating effectively with a team
• Previous experience as a Personal Assistant will be considered an advantage
• Immediate availability is required