Executive Assistant

Advanced Search Group; Doha; On-site; QAR 180,000 - 320,000; Full time

Job summary

Advanced Search Group seeks an organized Executive Assistant to support the Chief Administration Officer and the Shared Division. You will manage schedules, travel, and communications, coordinating with internal teams, government authorities, and external vendors to ensure smooth operations.

You will prepare agendas, minutes, and materials, handle confidential documentation, and assist with projects, events, and policy improvements across departments.

Qualifications

• Bachelor's degree in Business Administration from a reputable university.
• At least 8 years of experience in administrative roles within large companies, including at least 3 years in progressively responsible positions.
• Strong organizational and time management skills for coordinating executive schedules and travel.
• Excellent verbal and written communication for reports, presentations, and formal correspondence.
• High integrity, professionalism, and extreme attention to detail.

Responsibilities

• Manage executive schedules and travel arrangements for the Chief Administration Officer.
• Prepare, edit, and coordinate correspondence, presentations, and meeting agendas; distribute materials timely.
• Facilitate seamless internal and external communications with departments, authorities, and vendors.
• Prepare meetings with scheduling, logistics, minutes, and action-item tracking.
• Maintain official documents and records with confidentiality and controlled access.
• Support project management, office management, and coordination of events, workshops, and trainings.
• Contribute to development and implementation of administrative policies and SOPs to improve efficiency.

Skills

Organizational skills

Time management

Communication skills

Meeting coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Calendar management software

Job description

We are seeking a a highly organized Executive Assistant to provide comprehensive administrative and coordination support to our Shared Division, reporting directly to the Chief Administration Officer. In this role, you will serve as the primary point of contact and coordination for internal and external parties. You will play a critical role in managing executive schedules, facilitating communication, and ensuring smooth operations across all departments.
About the Role Provide comprehensive administrative support to all department heads across the organization, managing executive schedules, appointments, and travel arrangements. Prepare, edit, and coordinate correspondence, communications, presentations, and meeting agendas, ensuring timely distribution of materials. Facilitate seamless internal and external communications between departments, external stakeholders, government authorities, and vendors. Assist in the preparation of meetings, including scheduling, logistics, recording accurate minutes, and tracking action items to ensure deadlines are met. Manage and maintain official documentation and records with strict confidentiality and controlled access. Support project management activities, office management tasks, and the coordination of departmental events, workshops, and training sessions. Contribute to the development and implementation of administrative policies, processes, and standard operating procedures to improve organizational efficiency.
Qualifications Bachelor's degree in Business Administration from a reputable university is required. Minimum 8 years of experience in similar administrative roles within large companies, including at least 3 years in positions of progressively increasing responsibilities. Strong organizational and time management skills for coordinating executive schedules and travel. Excellent verbal and written communication skills for preparing reports, presentations, and formal correspondence. Competence in handling office management tasks, supporting project management, and managing records. High level of integrity, professionalism, and extreme attention to detail.
Why Join Us? We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we're looking for you.
Ready for a new challenge?