Senior Technical Administrative & Projects Coordinator

Advanced Search; Doha; On-site; QAR 134,000 - 201,000; Full time

Job summary

Advanced Search is seeking an experienced administrator to provide executive support to the Head of Construction & Projects and the Engineering & Construction team. The role covers administrative functions, personnel coordination, travel logistics, and document control to ensure smooth department operations.

You will manage calendars, prepare reports, oversee document management systems, and liaise with internal and external stakeholders.

Qualifications

• Minimum 10 years of administrative or support experience.
• Minimum 5 years supporting engineering, construction, operations, or large-scale project environments.
• Experience with document control and information management systems.
• Strong interpersonal and stakeholder management abilities.
• Self-motivated, adaptable, and a collaborative team player.

Responsibilities

• Provide administrative, personnel coordination, document control, and executive support to the Head of Construction & Projects and the Engineering & Construction team.
• Support efficient department operations, workforce mobilization, personnel administration, travel coordination, and document management while ensuring effective communication with internal and external stakeholders.
• Coordinate travel arrangements, accommodation, transportation, and related logistics.
• Organize meetings, events, and departmental communications.
• Maintain employee leave, attendance, personnel databases, and workforce records.
• Support onboarding and offboarding activities, including inductions, training, PPE, IT access, and equipment requests.
• Process employee expense claims and coordinate contractor resource assignments.
• Verify personnel certifications, qualifications, and mandatory training compliance.
• Support personnel mobilization and deployment across multiple work locations.
• Arrange operational training and associated travel logistics.
• Coordinate workspace allocation and general facilities support.
• Maintain document registers and records in line with company procedures.

Skills

Administrative skills

Coordination

Organizational skills

English fluency

Verbal communication

Written communication

Stakeholder management

Time management

Problem solving

Microsoft Office

Team player

Adaptability

Learning agility

Education

Diploma or equivalent

Tools

Document control systems

Information management systems

Job description

Advanced Search is seeking an experienced administrator to provide executive support to the Head of Construction & Projects and the Engineering & Construction team. The role covers administrative functions, personnel coordination, travel logistics, and document control to ensure smooth department operations.

You will manage calendars, prepare reports, oversee document management systems, and liaise with internal and external stakeholders.