Office Operations & Administration Specialist

Qatar Foundation International; Qatar; On-site; QAR 60,000 - 90,000; Full time

Job summary

Qatar Foundation International seeks an organized administrative professional to manage daily operations, support office activities, and maintain efficient information flow. You will assist with planning, budgeting, and documentation to ensure alignment with departmental goals.

This role involves procurement coordination, records management, and collaboration with HR to support office needs in a multicultural environment. Fluency in English is essential; knowledge of Arabic is a plus.

Qualifications

• Bachelor’s degree required in a relevant discipline (e.g., Business Administration).
• 2–5 years of relevant full-time work experience preferred.
• Arabic proficiency is an advantage.

Responsibilities

• Carry out daily administrative operations to ensure effective reporting, smooth information flow, and efficient office management.
• Assist in implementing office activities and projects through administrative, logistical, and communication support.
• Assist in coordinating planning activities and maintaining records to support alignment with departmental objectives and priorities.
• Assist in tracking budget-related activities, expenditures, and financial documentation to support effective resource management.
• Prepare and draft routine reports, presentations, and other documentation as required to support management and operational needs.
• Assist in procurement and purchasing activities by coordinating requests, maintaining records, monitoring deliveries, and liaising with vendors and stakeholders.
• Inspect document management processes to ensure records are accurately filed, updated, controlled, and accessible.
• Carry out personnel‑related administrative requirements with QF HR, including documentation and follow‑up, to support the Office’s operational needs.
• Other reasonable tasks as assigned by supervisor.

Skills

Interpersonal skills

Analytical skills

Written communication

Multicultural awareness

Education

Bachelor’s degree in Business Administration

Professional qualifications in Business Analysis or Project Management

Tools

MS Office

Job description

Qatar Foundation International seeks an organized administrative professional to manage daily operations, support office activities, and maintain efficient information flow. You will assist with planning, budgeting, and documentation to ensure alignment with departmental goals.

This role involves procurement coordination, records management, and collaboration with HR to support office needs in a multicultural environment. Fluency in English is essential; knowledge of Arabic is a plus.