Executive Personal Assistant to the CEO

Tanqeeb; Doha; On-site; QAR 89,000 - 156,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Modern working environment

Job summary

Tanqeeb is seeking a highly organized executive assistant to provide comprehensive support to the executive team in Doha. You will manage calendars, coordinate travel, prepare documents, and ensure seamless office operations in a fast-paced environment.

The role requires 2–5 years in a high-level administrative role, English fluency, and discreet handling of confidential information, with Arabic desirable. Competitive salary and professional development opportunities are offered.

Qualifications

• Bachelor's degree from an accredited university.
• 2 to 5 years in high-level administrative or secretarial role, preferably supporting senior management.
• Fluency in English is mandatory; proficiency in Arabic is highly desirable.

Responsibilities

• Follow up and manage complex executive calendars, including scheduling meetings, coordinating travel, and logistics for conferences/events.
• Draft, proofread, and distribute professional correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion and professionalism.
• Liaise between the executive team and department heads to ensure clear communication and follow-up on key items.
• Prepare meeting agendas, record minutes, and track progress on key projects.
• Screen calls and emails, prioritizing inquiries and delegating matters as needed.
• Maintain electronic and physical filing systems for efficient document retrieval.

Skills

Calendar management

Executive support

Communication

Travel coordination

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Job Overview

We are seeking a highly organized and discreet professional to provide comprehensive administrative support to our executive team. In this role, you will serve as the primary point of contact for internal and external stakeholders, ensuring the smooth operation of the office through expert coordination, scheduling, and project support. Our company is a fast-paced, industry-leading organization committed to excellence and innovation, and we are looking for a candidate who thrives in a demanding environment.

Key Responsibilities

• Follow up and Manage complex executive calendars, including scheduling meetings, coordinating travel arrangements, and organizing logistics for conferences and events.
• Draft, proofread, and distribute professional correspondence, reports, and presentations.
• Handle confidential information with the utmost discretion and professionalism.
• Act as a liaison between the executive team and department heads to ensure clear communication and follow-up on critical action items.
• Prepare meeting agendas, record minutes, and track progress on key projects.
• Screen phone calls and emails, prioritizing inquiries and delegating matters to appropriate personnel when necessary.
• Maintain electronic and physical filing systems to ensure efficient document retrieval.

Qualifications and Requirements

• Bachelor's degree from an accredited university.
• 2 to 5 years of experience in a high-level administrative or secretarial role, preferably supporting senior management.
• Fluency in English is mandatory; proficiency in Arabic is highly desirable.
• Strong understanding of office management systems and administrative procedures.
• Deep familiarity with the professional landscape in Doha, Qatar.

Required Skills

• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Superior organizational and time-management skills with the ability to multitask in a high-pressure environment.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to interface with clients and staff at all levels.
• High level of attention to detail and proactive problem-solving capabilities.
• A resourceful and service-oriented mindset.

Benefits and Perks

• Competitive salary package commensurate with experience.
• Opportunities for professional development and career advancement within the organization.
• A collaborative and modern working environment.