100000007154.Executive Assistant

Tanqeeb; Doha; On-site; QAR 89,000 - 167,000; Full time

Job summary

Tanqeeb in Doha, Qatar is seeking an Executive Office Assistant to support the Executive Director. You will manage calendars, coordinate meetings, and prepare correspondence in Arabic and English.

This role requires strong bilingual communication, superb organization, and discretion. You will liaise with internal teams and external partners, arrange travel, prepare reports, and maintain secure filing systems.

Qualifications

• 2–5 years of relevant professional experience in executive administration, office support, or a similar role.
• Strong Arabic and English verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
• Good organizational and coordination skills, with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and accuracy when handling documents, records, and correspondence.
• Ability to maintain confidentiality and demonstrate professionalism in day-to-day interactions and activities.

Responsibilities

• Schedule and coordinate the Executive Director's calendar, appointments, meetings, events, official visits, and business travel arrangements to ensure effective time management and commitment planning.
• Assist in organizing and coordinating meetings, including invitations, agendas, attendance, venue arrangements, hospitality, visitor access, parking, and required supporting materials.
• Help prepare, review, and organize correspondence, emails, memos, reports, presentations, briefing notes, meeting minutes, and other official documents in Arabic and English.
• Screen & Direct incoming calls, correspondence, inquiries, requests, and visitors to the appropriate person, department, or action while ensuring timely follow-up.
• Record and maintain accurate records of meetings, correspondence, executive decisions, invitations, events, contacts, and follow-up actions.
• Maintain organized, secure, and confidential electronic and manual filing systems, ensuring accessibility, accuracy, and proper document control within the Executive Office.
• Make arrangements for Executive Director engagements, including conferences, seminars, stakeholder meetings, protocol requirements, travel logistics, accommodation, and transportation.
• Perform follow-up activities with internal departments, government entities, external stakeholders, partners, and service providers to ensure timely completion of assigned actions and requests.
• Inspect documents, submissions, agreements, reports, and forms submitted for review, approval, or signature to ensure completeness, accuracy, and required supporting documentation.
• Operate office systems, software applications, and administrative tools to prepare reports, presentations, records, and correspondence and support efficient Executive Office operations.
• Greet visitors, dignitaries, VIP guests, and stakeholders professionally, facilitating effective communication, coordination, and a positive Executive Office experience.
• Other reasonable tasks as assigned by supervisor.

Skills

Communication skills

Organization

Attention to detail

Confidentiality

MS Office

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Job description

Key Result Areas:

• Schedule and coordinate the Executive Director's calendar, appointments, meetings, events, official visits, and business travel arrangements to ensure effective time management and commitment planning.
• Assist in organizing and coordinating meetings, including invitations, agendas, attendance, venue arrangements, hospitality, visitor access, parking, and required supporting materials.
• Help prepare, review, and organize correspondence, emails, memos, reports, presentations, briefing notes, meeting minutes, and other official documents in Arabic and English.
• Screen & Direct incoming calls, correspondence, inquiries, requests, and visitors to the appropriate person, department, or action while ensuring timely follow-up.
• Record and maintain accurate records of meetings, correspondence, executive decisions, invitations, events, contacts, and follow-up actions.
• Maintain organized, secure, and confidential electronic and manual filing systems, ensuring accessibility, accuracy, and proper document control within the Executive Office.
• Make arrangements for Executive Director engagements, including conferences, seminars, stakeholder meetings, protocol requirements, travel logistics, accommodation, and transportation.
• Perform follow-up activities with internal departments, government entities, external stakeholders, partners, and service providers to ensure timely completion of assigned actions and requests.
• Inspect documents, submissions, agreements, reports, and forms submitted for review, approval, or signature to ensure completeness, accuracy, and required supporting documentation.
• Operate office systems, software applications, and administrative tools to prepare reports, presentations, records, and correspondence and support efficient Executive Office operations.
• Greet visitors, dignitaries, VIP guests, and stakeholders professionally, facilitating effective communication, coordination, and a positive Executive Office experience.
• Other reasonable tasks as assigned by supervisor.

Minimum Knowledge, Skills & Experience:

• High School Diploma or equivalent qualification, with 2-5 years of relevant professional experience in executive administration, office support, or a similar role.
• Strong Arabic and English verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
• Good organizational and coordination skills, with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and accuracy when handling documents, records, and correspondence.
• Ability to maintain confidentiality and demonstrate professionalism in day-to-day interactions and activities.
• Proficiency in MS Office applications.