Executive Secretary

Mashreq; Qatar; On-site; QAR 120,000 - 240,000; Full time

Job summary

Mashreq is seeking an experienced Executive Secretary to support the Country Head with secretarial duties, calendar management and high-level communications. The role involves preparing briefing materials, board packs and executive presentations, while coordinating with clients, regulators and board members.

Strong English skills and banking experience are essential for success. The selected candidate will manage complex schedules, travel arrangements, governance activities and cross-functional

Qualifications

• Graduate from a well reputed University.
• 5 to 8 years banking experience as Executive Secretary.
• Excellent command over written and spoken English.
• Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong working knowledge of Microsoft Copilot and AI-enabled productivity tools, leveraging them for drafting executive communications and reports, summarising large information sets and meeting notes, calendar, email and workflow management, data analysis, presentation and summarising by themes.

Responsibilities

• Manage and optimize the Chief Head's calendar, priorities and engagements.
• Act as gatekeeper and liaison between CH and internal/external stakeholders (clients, regulators, board members).
• Prepare briefing materials, board packs and executive presentations.
• Draft and review professional correspondence on behalf of the CEO.

Skills

Executive secretarial experience

Microsoft Office proficiency

English communication

Calendar management

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Microsoft Copilot

AI productivity tools

Job description

Job Purpose

To support and assist the Country Head in meeting departmental objectives by providing full secretarial services.

Key Result Areas

Executive & Business Support

• Manage and optimize the CH's complex calendar, priorities, and engagements, ensuring alignment with strategic objectives
• Act as a gatekeeper and liaison between the CH and internal/external stakeholders (clients, regulators, board members).
• Prepare high-quality briefing materials, board packs, and executive presentations
• Draft and review professional correspondence and communications on behalf of the CEO

Operational & Coordination Excellence

• Coordinate senior leadership meetings, governance forums, and external engagements, including agenda setting and follow-ups
• Ensure seamless travel, logistics, and event management, including contingency planning
• Maintain confidential records, documentation, and information flows with high accuracy and discretion.

Strategic & Project Support

• Support execution of strategic initiatives and cross-functional projects, tracking milestones and ensuring timely delivery.
• Follow up on projects and ensure key waypoints are met and stakeholders are working to ensure projects are on time.
• Conduct research, analysis, and preparation of summary insights for decision-making
• Act as a central coordinator across business, risk, operations, and support functions

Stakeholder & Communication Management

• Interface with C-suite executives, regulators, and key clients, maintaining professionalism and alignment
• Facilitate effective communication flow across leadership teams to avoid bottlenecks
• Support Board and governance activities, including documentation, follow-up, and tracking actions.

Knowledge, Skills and Experience

• Graduate from a well reputed University.
• 5 to 8 years banking experience as Executive Secretary.
• Excellent command over written and spoken English.
• Excellent organizational skills, including prioritizing & multi-tasking effectively in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Strong working knowledge of Microsoft Copilot and AI-enabled productivity tools, leveraging them for:
• Drafting executive communications and reports
• Summarizing large information sets and meeting notes
• Enhancing calendar, email, and workflow management
• Data analysis, presentation and summarising by themes.