Office Executive

Al Abdulghani Motors; Doha; On-site; QAR 67,000 - 112,000; Full time

Job summary

Al Abdulghani Motors in Doha seeks an experienced Administrative Assistant / Office Coordinator to support the Director and team, ensuring smooth office operations and efficient execution of initiatives. The role involves managing daily functions, coordinating communication, and maintaining accurate documentation, with a focus on confidentiality and cross‑department collaboration.

Ideal candidates have 5–7 years of experience and a Diploma/Bachelor's in a related field, and are skilled at

Qualifications

• Diploma or Bachelor's degree in a relevant field.
• 5–7 years of administrative or office coordination experience.
• Strong organizational, communication, and confidentiality skills.

Responsibilities

• Provide comprehensive administrative, logistical, and coordination support to the Director and team.
• Manage the Director’s calendar, meetings, and travel.
• Prepare basic reports, documents, and meeting minutes.
• Handle confidential information with care.
• Ensure the office is organized, clean, and well-supplied.
• Coordinate with vendors and service providers.
• Manage office equipment and support simple IT coordination.
• Assist with onboarding arrangements for new employees including IT requests for hardware and software.
• Support the team by coordinating any communication.
• Assist in planning employee engagement activities and team events.
• Share updates and information across departments when needed.
• Maintain files, databases, and office documents.

Skills

Calendar management

Travel coordination

Documentation

Vendor coordination

Onboarding support

Education

Diploma/Bachelor's

Job description

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We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.

Job Purpose

Provide comprehensive administrative, logistical, and coordination support to the Director and team, ensuring smooth office operations and efficient execution of the team’s initiatives. The role is responsible for managing daily office functions, supporting processes, coordinating communication, and maintaining accurate documentation.

Principal Accountabilities

• Administrative Support
• Manage the Director’s calendar, meetings, and travel.
• Prepare basic reports, documents, and meeting minutes.
• Handle confidential information with care.
• Office Management
• Ensure the office is organized, clean, and well-supplied.
• Coordinate with vendors and service providers.
• Manage office equipment and support simple IT coordination.
• Team Support
• Assist with onboarding arrangements for new employees including IT requests for hardware and software.
• Support the team by coordinating any communication.
• Assist in planning the employee engagement activities and team-related events.
• Communication & Coordination
• Act as a contact point for internal and external queries.
• Help organize meetings, workshops, and company events.
• Share updates and information across departments when needed.
• Records & Documentation
• Maintain files, databases, and office documents.
• Prepare routine reports and updates for the Director.
• Ensure proper documentation and compliance with internal processes.

Required Qualifications

Education - Diploma/Bachelor's

Knowledge - Soft Skills

Professional and Technical Certifications -NA

Years of experience - 5 to 7 years

We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.