Office Manager

Confidential; Qatar; On-site; QAR 89,000 - 179,000; Full time

Job summary

Confidential is seeking an organized Office Manager to support senior leadership within our Legal function. You will coordinate executive calendars, prepare briefing materials, and act as a trusted single point of contact for internal and external stakeholders.

The role requires coordinating complex schedules, handling confidential information with discretion, and contributing to strategic initiatives and core operations in a fast-paced environment.

Qualifications

• Minimum 4 years of experience as an Office Manager or Executive Assistant.
• Bachelor's degree in Business Administration, Law, or a related field.
• Proven experience supporting senior executives (C-level preferred).
• Experience in legal practice is highly recommended.

Responsibilities

• Manage complex calendars, meetings, and communications for senior leadership.
• Coordinate internal and external meetings, including stakeholder engagement and follow-ups.
• Prepare high-quality presentations, correspondence, reports, and briefing materials.
• Handle confidential information with integrity and discretion.
• Serve as a central point of contact for internal teams, clients, and external stakeholders.
• Track and monitor communications, ensuring timely responses and proper follow-ups.
• Support engagement with prospective and existing stakeholders where required.
• Assist in execution of special projects, including research, analysis, and reporting.
• Prepare meeting minutes, monitor action items, and ensure timely completion.
• Support departmental operational plans and strategic initiatives.
• Coordinate participation in internal and external events.
• Manage travel, logistics, and related arrangements for leadership and team members.
• Organise team activities and ensure smooth execution of departmental requirements.

Skills

Organizational skills

Time management

English communication

Stakeholder management

MS Office

Independence

Discretion

Education

Bachelor's degree in Business Administration, Law, or related field

Tools

MS Office

Job description

About the Role

We are seeking a highly organized and proactive Office Manager to support senior leadership within our Legal function. This role plays a critical part in ensuring seamless coordination, strategic support, and efficient administrative operations at an executive level. You will act as a trusted point of contact, managing communications, priorities, and key initiatives while supporting a fast-paced, high-performing leadership team

Key Responsibiliti es

Executive & Administrative Support

• Manage complex calendars, meetings, and communications on behalf of senior leadership
• Coordinate internal and external meetings, including stakeholder engagement and follow-ups
• Prepare high-quality presentations, correspondence, reports, and briefing materials
• Handle confidential information with integrity and discretion

Coordination & Stakeholder Management

• Serve as a central point of contact for internal teams, clients, and external stakeholders
• Track and monitor communications, ensuring timely responses and proper follow-ups
• Support engagement with prospective and existing stakeholders where required

Project & Operational Support

• Assist in the execution of special projects, including research, analysis, and reporting
• Prepare meeting minutes, monitor action items, and ensure timely completion
• Support departmental operational plans and strategic initiatives

Events & Logistics

• Coordinate participation in internal and external events
• Manage travel, logistics, and related arrangements for leadership and team members
• Organise team activities and ensure smooth execution of departmental requirement

Experience & Qualification

• Minimum 4 years of experience asan Office Manager or Executive Assistant
• Bachelor's degree in Business Administration, Law, or a related field
• Proven experience supporting senior executives (C-level preferred)
• Background in coordination, administration, or project support roles
• Experience in legal practice is highly recommended

Skills & Competencies

• Excellent organizational and time management skills
• Strong communication skills in English; Arabic is a plus
• High attention to detail and ability to manage multiple priorities
• Strong stakeholder management and interpersonal skills
• Advanced proficiency in MS Office tools
• Ability to work independently and thrive in a dynamic environment
• Discretion and professionalism in handling sensitive information