Executive Secretary

Tanqeeb; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Tanqeeb is seeking an experienced administrative professional to support executive management in a dynamic environment in Doha. The role emphasizes organizing correspondence, archiving, and coordinating across departments to ensure efficient office operations.

You will manage meetings, prepare reports, and translate directives into actionable tasks while maintaining confidentiality and high professional standards.

Qualifications

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of relevant professional experience.
• Proficiency in Arabic and English, both written and spoken (French is an added advantage).
• Full proficiency in Microsoft Office applications.
• Strong knowledge of policies, procedures, and regulations related to the field of work.
• High-level communication skills with all organizational levels.
• Ability to prepare executive correspondence and reports with a high degree of professionalism.
• Strong commitment to work ethics and confidentiality of information.
• Excellent time management and multitasking skills.

Responsibilities

• Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
• Provide administrative and office support to executive management or sector leadership.
• Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
• Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
• Professionally handle verbal instructions and translate them into practical actions that support decision-making.
• Organize and coordinate activities related to official events and celebrations.
• Organize and complete all office administrative procedures in accordance with approved policies.
• Support the implementation of senior management decisions and ensure adherence to deadlines.
• Coordinate directly with internal and external stakeholders related to the sector’s activities.
• Prepare official correspondence and draft administrative letters in accordance with approved standards.
• Contribute to improving administrative procedures and developing office work methods.
• Monitor administrative performance indicators related to office operations and reporting.

Skills

Time management

Multitasking

Communication skills

Confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Job description

Duties and Responsibilities:

• Oversee all incoming and outgoing correspondence for all administrative units, including documentation, registration, and archiving, in coordination with administrative assistants across different departments.
• Provide administrative and office support to executive management or sector leadership.
• Manage and supervise meeting schedules, record meeting agendas, minutes, and resulting decisions, distribute them to concerned parties, and follow up on their implementation.
• Prepare statistical reports for various administrative units in coordination with the relevant unit representatives.
• Professionally handle verbal instructions and translate them into practical actions that support decision-making.
• Organize and coordinate activities related to official events and celebrations.
• Organize and complete all office administrative procedures in accordance with approved policies.
• Support the implementation of senior management decisions and ensure adherence to deadlines.
• Coordinate directly with internal and external stakeholders related to the sector’s activities.
• Prepare official correspondence and draft administrative letters in accordance with approved standards.
• Contribute to improving administrative procedures and developing office work methods.
• Monitor administrative performance indicators related to office operations and reporting.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of relevant professional experience.
• Proficiency in Arabic and English, both written and spoken (French is an added advantage).
• Full proficiency in Microsoft Office applications.
• Strong knowledge of policies, procedures, and regulations related to the field of work.
• High-level communication skills and the ability to interact professionally with all organizational levels.
• Ability to prepare executive correspondence and reports with a high degree of professionalism.
• Strong commitment to work ethics and confidentiality of information.
• Excellent time management and multitasking skills.