Administrative Assistant

Confidential; Doha; On-site; QAR 67,000 - 100,000; Full time

Job summary

Confidential is seeking an organized Administrative Assistant on a 1-year contract in Qatar. The role supports department heads and senior management, managing schedules, travel, and all forms of correspondence and documentation.

The ideal candidate has a minimum of 3 years in administration, strong MS Office skills, and excels at coordinating meetings, events, and cross-department communication. A professional approach to records and confidentiality is essential.

Qualifications

• High School Diploma or equivalent qualification.
• Minimum 3 years of relevant experience in administration, executive support, office coordination, or a related field.

Responsibilities

• Provide administrative and coordination support to department heads and senior management.
• Manage schedules, meetings, appointments, travel arrangements, and other administrative requirements.
• Draft, review, and edit correspondence, reports, presentations, and business documents.
• Maintain accurate, organized, and confidential records and documentation.
• Coordinate office administration, supplies, equipment, and relevant support services.
• Coordinate meetings, including venues, room setup, catering, technology, agendas, and supporting materials.
• Prepare meeting minutes, circulate them promptly, and follow up on agreed actions.
• Facilitate communication and coordination between departments and stakeholders.
• Assist in planning and coordinating events, workshops, meetings, and departmental activities.
• Coordinate event logistics, schedules, venues, materials, and participant communications.
• Coordinate with internal departments and external service providers to ensure smooth execution of activities.
• Collect, compile, and consolidate information to support reports and presentations.
• Assist in preparing reports, statements, presentations, and management updates.
• Ensure accuracy, consistency, confidentiality, and professional presentation of documentation.
• Follow organizational policies, processes, procedures, and standard operating procedures.
• Support the implementation and improvement of administrative processes and workflows.
• Contribute to initiatives focused on efficiency, productivity, service quality, and cost effectiveness.
• Perform other related duties as assigned by management.

Skills

Organizational skills

Time management

Communication

Multitasking

Meeting coordination

Event coordination

Education

High School Diploma or equivalent

Tools

MS Office

Job description

We are looking for a highly organized and experienced Administrative Assistant to join our team on a contract basis.

About the Role

• Employment Type: Contract (1 year)
• Location: Qatar

Responsibilities

• Provide administrative and coordination support to department heads and senior management.
• Manage schedules, meetings, appointments, travel arrangements, and other administrative requirements.
• Draft, review, and edit correspondence, reports, presentations, and business documents.
• Maintain accurate, organized, and confidential records and documentation.
• Coordinate office administration, supplies, equipment, and relevant support services.
• Coordinate meetings, including venues, room setup, catering, technology, agendas, and supporting materials.
• Prepare meeting minutes, circulate them promptly, and follow up on agreed actions.
• Facilitate communication and coordination between departments and stakeholders.
• Assist in planning and coordinating events, workshops, meetings, and departmental activities.
• Coordinate event logistics, schedules, venues, materials, and participant communications.
• Coordinate with internal departments and external service providers to ensure smooth execution of activities.
• Collect, compile, and consolidate information to support reports and presentations.
• Assist in preparing reports, statements, presentations, and management updates.
• Ensure accuracy, consistency, confidentiality, and professional presentation of documentation.
• Follow organizational policies, processes, procedures, and standard operating procedures.
• Support the implementation and improvement of administrative processes and workflows.
• Contribute to initiatives focused on efficiency, productivity, service quality, and cost effectiveness.
• Perform other related duties as assigned by management.

Qualifications

• High School Diploma or equivalent qualification.
• Minimum 3 years of relevant experience in administration, executive support, office coordination, or a related field.

Required Skills

• Strong organizational, planning, coordination, and time-management skills.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong documentation, reporting, record-management, and administrative coordination skills.
• Ability to manage multiple priorities, deadlines, and stakeholders effectively.
• Strong meeting, scheduling, event, and logistical coordination skills.