Office Manager

MaSs; Doha; On-site; QAR 89,000 - 156,000; Full time

Job summary

MaSs invites an experienced Office Manager to oversee daily administrative operations in Doha, Qatar. This full-time, on-site role focuses on maintaining efficient office systems, coordinating with clients and staff, and delivering exceptional service to internal and external stakeholders.

You will supervise administrative staff, manage supplies and budgets, organize travel, and support HR tasks such as onboarding and attendance tracking, contributing to a smooth and compliant office environment.

Qualifications

• Minimum 5–7 years in an executive assistant or executive secretary role supporting C-level leadership.
• Experience in fast-paced environments such as exhibitions, events, consulting, corporate services, or government coordination preferred.
• Excellent written and verbal English; Arabic is a strong advantage.
• Proficiency in Microsoft Office; familiarity with SharePoint, Google Drive, Trello, or Asana is a plus.

Responsibilities

• Oversee daily office operations and administrative activities.
• Manage office supplies, equipment, and maintenance.
• Coordinate schedules, meetings, and appointments.
• Supervise administrative staff and support team productivity.
• Maintain office records, files, and documentation systems.
• Handle correspondence, phone calls, and internal communications.
• Support budgeting, expense tracking, and invoice processing.
• Coordinate with vendors, service providers, and clients.
• Ensure office policies and procedures are followed.
• Organize travel arrangements and company events when required.
• Monitor health, safety, and workplace compliance standards.
• Resolve administrative issues and improve office efficiency.
• Support HR tasks such as onboarding, attendance, and leave tracking.
• Prepare reports, presentations, and operational updates for management.
• Maintain a professional and organized work environment.

Skills

Executive support

Customer service

Communication

Office coordination

Team collaboration

Education

Bachelor’s degree in Business Administration, Office Management, Communications, or a related field

Tools

Microsoft Office

SharePoint

Google Drive

Trello

Asana

Job description

Job Description

This is a full-time, on-site Office Manager role based in Doha, Qatar. The Office Manager will oversee daily administrative operations, manage office equipment, and ensure smooth functionality of office processes. Responsibilities include maintaining office systems, coordinating with clients and staff, providing exceptional customer service, and managing administrative tasks to support organizational goals.

Qualifications:

• Oversee daily office operations and administrative activities
• Manage office supplies, equipment, and maintenance
• Coordinate schedules, meetings, and appointments
• Supervise administrative staff and support team productivity
• Maintain office records, files, and documentation systems
• Handle correspondence, phone calls, and internal communications
• Support budgeting, expense tracking, and invoice processing
• Coordinate with vendors, service providers, and clients
• Ensure office policies and procedures are followed
• Organize travel arrangements and company events when required
• Monitor health, safety, and workplace compliance standards
• Resolve administrative issues and improve office efficiency
• Support HR tasks such as onboarding, attendance, and leave tracking
• Prepare reports, presentations, and operational updates for management
• Maintain a professional and organized work environment

What are we looking for:

• Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
• Minimum 5–7 years in an executive assistant or executive secretary role supporting C-level leadership.
• Prior experience in a fast‑paced environment such as exhibitions, events, consulting, corporate services, or government coordination is preferred.
• Excellent written and verbal communication in English (Arabic is a strong advantage).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with SharePoint, Google Drive, or task management tools (Trello, Asana) is a plus.